AI Project Intake Coordinator

EDUCATION & EXPERIENCE
Minimum Qualifications:

• Bachelor’s Degree in a related field or equivalent experience
• 6 years of project management experience in implementing large to enterprise scale complex projects
   

Preferred Qualifications:

• Experience supporting or managing Artificial Intelligence (AI), machine learning, or advanced analytics initiatives, including familiarity with governance, data considerations, and cross-functional coordination.

• Prior experience in a healthcare, academic medical center, or hospital environment, with an understanding of clinical workflows, patient care impacts, and regulatory considerations.

• Demonstrated experience in project intake, demand management, or portfolio governance, including facilitating discovery sessions, business case development, and prioritization processes.

• Strong understanding of project management methodologies, with the ability to apply both traditional (Waterfall) and Agile approaches depending on project needs.

• Experience working with third-party vendors, contract coordination, and procurement processes, ensuring alignment between project scope, timelines, and contractual agreements.

• Proven ability to engage and influence stakeholders across all levels of the organization, including clinical, operational, and executive leadership.

• Experience managing or supporting capital projects or large-scale initiatives, including coordination across multiple teams and dependencies.

• Familiarity with enterprise systems and integrations and their impact on operations.

• Experience with project portfolio management (PPM) tools, such as Monday.com or similar platforms, including dashboarding and reporting capabilities.

• Strong analytical and organizational skills, with the ability to translate complex ideas into structured plans, clear documentation, and actionable insights.

• Proven ability to operate in a high-volume, fast-paced intake environment, balancing multiple priorities while maintaining attention to detail and governance standards.

• Working knowledge of enterprise systems, integrations, and IT environments, including exposure to platforms such as Epic or similar systems (preferred).

LICENSES, REGISTRATIONS OR CERTIFICATIONS
Preferred:

• PMP certification

Job Summary:

Plans, executes, and finalizes several small to large-scale projects simultaneously and according to strict deadlines and within budget. Defines the project's objectives and oversees quality control throughout its life cycle.

Job Duties:

• Serve as a primary coordinator for Artificial Intelligence (AI) initiatives, providing project management support, facilitating cross-functional collaboration, and ensuring appropriate governance, documentation, and stakeholder alignment for emerging technologies.

• Lead and facilitate the intake and discovery process for incoming project requests from enterprise stakeholders, ensuring requests are clearly defined, scoped, and aligned with organizational priorities before progressing to execution.

• Partner with business, clinical, and technical stakeholders to identify impacted systems, teams, and dependencies, and develop high-level estimates for software, hardware, and labor to support informed decision-making.