Administrative Coordinator

The Administrative Coordinator will provide comprehensive administrative support and perform related tasks at St. Agnes Parish in Catonsville.  This position requires keen attention to detail, the ability to collaborate effectively with staff, adaptability, and a strong sense of professionalism and confidentiality. This is a full-time, benefit-eligible position. The scheduled hours are Monday-Friday 8 am - 4 pm.

Essential functions:

• Provide administrative assistance to the Parish.
• Manage and maintain the Pastor’s calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
• Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the Pastor.
• Maintain websites with continuous updates to keep the community informed and engaged.
• Produce, edit, and load various articles, features, reflections, and video presentations to the parish website; share web and e-news articles additionally via social media.
• Oversee and manage parish calendar, schedule baptisms and weddings, program registrations, and maintenance of parish records (sacramental, parish registration, etc.).
• Coordinate funeral and burial arrangements as needed.
• Prepare and schedule delivery of worship binders, Universal Prayers, and oral announcements; oversee that Mass intentions are scheduled properly.
• Assist the Business Manager with daily operations of the parish.
• Oversee the child and youth protection database to ensure compliance with all child protection and archdiocesan policies.
• Manage and update the parishioner database, parish website, and electronic communications, such as Flock note.
• Organize Pastoral Team meetings and agendas by reviewing upcoming schedules and sending out invitations and reminders.
• Ensure the Pastor has all necessary information to maximize productivity, follow up on action items, and ensure timely completion.
• Review and manage internal and external communications to ensure clarity and consistency.
• Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
• Take and distribute meeting minutes to all participants in a timely manner.
• Maintain accurate and organized records.
• Perform additional tasks as required in alignment with the church’s mission and values.
• Identify parish communication needs and goals; assist in needs assessments.
• Help develop collaborative efforts with staff, committees, volunteers, donors, program participants and other stakeholders.
• Assist with the implementation of fundraising strategies and activities (i.e., Stewardship, Annual Appeal, Capital Campaign, etc.)
• Act as a liaison between funeral homes and parishes to coordinate all funeral services.
• Act as a liaison between couples/families and clergy to coordinate pre-wedding and Baptism meetings.
• Create flyers, brochures, and order church supplies.
• Organize and coordinate second collections and parish social events.
• Supervise receptionists and other parish volunteers.
• Recruit, motivate, train, and provide ongoing support to volunteers.
• Perform other duties as assigned.

Position Qualifications

• Minimum of a high school diploma or equivalent.
• Proficiency in Microsoft office suite and graphic design tools as well as the ability to learn parish-specific database systems.
• Have at least 3-5 years of previous administrative experience.
• Excellent oral and written communication skills.
• High proficiency with digital media use such as websites, social media, and mobile apps.
• Ability to work collaboratively with Pastoral Team and volunteers.
• Strong work ethic and a willingness to take initiative for projects and programs.
• Occasional attendance at weekend or evening meetings may be required.
• Excellent discretion and judgment to maintain appropriate confidentiality.
• General knowledge of the Catholic Church is preferred.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Range:  $22.00 - $25.00, Hourly

Benefits

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information: