Commissioning Project Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL is currently seeking a dynamic individual for the role of Project Coordinator, Commissioning / Technical Writer to provide reliable, timely and efficient support to our Commissioning & Building Analytics (CBA) team. This mid-level position entails working with a diverse group of internal and external stakeholders at all levels of the organization. The successful candidate will be detail-oriented, possess strong organizational skills, and have a team player attitude. 

Responsibilities:

Commissioning Technical Writer Duties: 

• Collaborate with engineering, project management, and commissioning teams to gather information and understand project goals and objectives. 

• Review project plans, technical drawings, and specifications to gain a deep understanding of the systems being commissioned. 

• Develop and maintain accurate and up-to-date documentation, including commissioning plans, test procedures, checklists, operating manuals, and technical reports. 

• Communicate effectively with project stakeholders and team members to gather information and address any questions or concerns related to the documentation. 

• Ensure that all documentation complies with project requirements, industry standards, and regulatory guidelines. 

• Continuously update and improve existing commissioning documentation based on feedback and lessons learned from previous projects. 

• Conduct thorough reviews and technical editing of documents to ensure accuracy, clarity, and consistency. 

• Assist in training sessions to educate project team members and end-users on key project commissioning processes and procedures. 

Commissioning Project Coordinator: 

• Establish and maintain an efficient document control system to manage project documents, including drawings, specifications, test reports, procedures, and other project-related documentation. 

• Implement document control procedures and protocols to ensure compliance with internal quality standards, industry regulations, and client requirements. 

• Organize, label, and maintain electronic document repositories to ensure easy retrieval and accessibility of information. 

• Collaborate with project teams to ensure that all project-related documentation aligns with company quality standards, procedures, and industry best practices. 

• Conduct regular quality checks and audits on documents to verify accuracy, consistency, and completeness. 

• Identify and address any inconsistencies, errors, or discrepancies in documentation and / or reports promptly and proactively. 

• Liaise with project managers, engineers, and other stakeholders to understand document requirements, project milestones, and updates. 

• Coordinate with project teams to track and manage the submission, review, and approval of documents according to project schedules. 

• Continuously evaluate and improve document control processes and procedures to enhance efficiency and effectiveness. 

• Provide training and guidance to project teams to ensure adherence to document control protocols and best practices. 

Qualifications 

Required: 

• Bachelor's degree in Engineering, Technical Writing, or a relevant field. Relevant work experience may be considered in lieu of a degree. 

• Proven experience as a Technical Writer, Document Controller, QA/QC Coordinator, or similar role within the construction or engineering industry. 

• In-depth knowledge of commissioning processes and procedures. 

• Strong understanding of HVAC systems, electrical systems, plumbing, and other building systems. 

• Excellent written and verbal communication skills, with the ability to present complex technical information in a clear and concise manner. 

• Proficiency in using documentation tools, such as Microsoft Office, Adobe Acrobat, Bluebeam, Smartsheet, and project management software. 

Desired: 

• Proficiency with various Commissioning Software platforms to effecti