Assistant Manager, Marketing & Events

The Assistant Manager, Marketing & Events is responsible for supporting the Firm’s global business development initiatives by executing high quality and engaging events and other assignments while providing outstanding client service in a fast-paced environment.

Responsibilities

• Manage all aspects of events from conception through completion, working in collaboration with Partners, events team and other business development colleagues

• Identify, research and secure venues, conducting site inspections and liaising with venue contacts regarding event spaces

• Establish and cultivate relationships with restaurants, caterers, hotels and other event-related service providers

• Keep abreast of new restaurant openings as well as restaurant closings and any changes in ratings

• Track expenses and approvals during planning process, review and process invoices and conduct post-event reconciliation

• Negotiate contracts for venues, caterers and other vendors and suppliers, working closely with the Firm's internal contract review team to ensure compliance

• Oversee and provide other logistical event support including, but not limited to, invitation design, development of invitation lists and mailings, menu selection, décor, staffing, promotional items, etc.

• Work closely and effectively with Business Development colleagues, helping to monitor development of each event to ensure checkpoints and objectives are achieved

• Maintain and ensure the integrity of the Firm’s CRM by adding and updating event function information

• Support other Firm initiatives as needed

• Work with stakeholders in other departments and in other offices, as needed

• Perform additional duties as needed

Required Skills

• Excellent written and oral communications skills

• Excellent planning and time management skills along with outstanding organizational skills

• Ability to work independently and collaboratively in a demanding environment

• Strong attention to detail and self-motivated to produce accurate, timely and complete work product

• Strong project management skills, initiative and the ability to manage multiple projects concurrently

• Strong problem solving and analytical skills to make sound decisions, provide solutions or recommendations an escalate as appropriate

• Ability to interact well and build professional relationships through networking and collaboration while maintaining a high level of customer service, diplomacy and discretion

• Ability to effectively communicate and engage with partners, senior members and clients as appropriate

• Ability to anticipate requests for information essential to meet the needs appropriate to role

• Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior

• Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices

• Ability to anticipate requests for information essential to meet internal and external client needs appropriate to role, providing exceptional customer service

• Must be flexible and willing to work additional hours as needed

• Ability to travel as needed

• Proficiency in Microsoft Office programs and Adobe Suite

Preferred Skills

• Demonstrated experience using a Client Relationship Management (CRM) system preferred

Required Experience

• Minimum 5 years of relevant events management experience

Required Education

• Bachelor’s degree

Preferred Education

• Major