Executive Assistant to the Chief of Staff

Department

President's Office

Summary:

This position provides executive-level administrative support to the Chief of Staff at Metropolitan State University of Denver. The role requires professionalism, discretion, and insightful judgment, along with the ability to multi-task, prioritize, and streamline administrative systems. Key responsibilities include managing calendars, scheduling, email prioritization, and project management. The assistant serves as the primary point of contact for internal and external stakeholders, handling confidential matters and facilitating communication. They develop meeting materials, reports, and presentations, and assist with special projects and executive searches.

The role also involves supporting senior leadership meetings, creating agendas, minutes, and proposals, and following up on action items. Additionally, the assistant manages the day-to-day administrative affairs for the Chief of Staff, including scheduling appointments, handling correspondence, and making travel arrangements. They provide back-up support for the President’s Executive Assistant and work closely with the Chief of Staff on various initiatives. The position demands a high level of discretion, independent judgment, and the ability to work in a diverse environment. Strong organizational, communication, and project management skills are essential for success in this role.  ​

 

Duties and Responsibilities:

• Provide executive-level administrative support through calendaring, scheduling, email prioritization, logistics, briefing materials, and project management. This ensures the Chief of Staff's time is managed efficiently and all tasks are organized effectively. 

• Serve as the primary point of contact both internally and externally on all matters pertaining to the Chief of Staff. This involves handling inquiries, facilitating communication, and maintaining strong relationships with stakeholders. 

• Develop meeting materials, reports, and presentations; organize confidential and sensitive files; facilitate inquiries and resolve routine matters. This position will ensure that all documentation is prepared accurately and confidential information is handled with discretion. 

• Manage assigned projects through all phases from initiation to completion and evaluation. This includes tracking progress, coordinating resources, and ensuring timely delivery of project outcomes. 

• Assist with calendaring/scheduling in support of the President as directed by the Chief of Staff. This involves coordinating appointments, meetings, and events to ensure the President's schedule runs smoothly. 

• Provide back-up support for the President’s Executive Assistant. This ensures continuity of operations and support during times when the President’s Executive Assistant is unavailable. 

• Interact with senior management and staff, administrative officers, community leaders, and local and state officials. This involves representing the Office of the President professionally and fostering positive relationships with key stakeholders. 

• Work independently, handle matters confidentially, analyze and solve problems in the Office of the President, and make decisions appropriate to the position. This requires a high level of autonomy and the ability to make sound judgments in complex situations. 

• Serve as assistant to Senior Leadership and President’s Cabinet meetings, task forces, and other meetings as necessary. Create agendas, minutes, presentations, and proposals as needed. This ensures meetings are well-organized and follow-up actions are tracked and completed. 

• Support the Chief of Staff in creating, managing, and tracking multiple projects on their behalf with regular status