Sr. Administrative Assistant (H)

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The University of Miami UHealth Department UMHC SCCC Plantation Administration of has exciting opportunity for a full time Senior Administrative Assistant to work at UHealth Plantation. The incumbent performs both technical and complex administrative projects as well as general clerical work in support of the day-to-day operations of the assigned unit. Applies independent judgment in the completion of assignments which include data compilation and analysis, the development and preparation of unit and project budgets, and monitoring unit expenses. May act as a lead to lower level administrative staff assigned to the unit.

Primary Duties and Responsibilities (For Non-exempt Employees Include Percent of Effort):

Exempt duties (50%+ of the job should be comprised of duties involving analysis and recommendations and/or independent judgment/discretion).

• Primarily exercises discretion and independent judgment in daily activities.

• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.

• Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.

• Prepares reports which summarize financial and statistical information related to work unit’s budget, accounts, activities, program clientele and operations.

• Advises management of unusual trends, funding levels and expenditures, assists with budget development by compiling information to support projected expenditures in specific areas such as operating costs or travel costs.

• May act as the lead for a unit of lower level administrative support personnel, plans, organizes and oversees the activities and operations of the office unit.

• May establishes and implements procedures.

• Performs complex assignments and resolves issues and problems referred by staff or the supervisor.

• Trains and assists in the evaluation of performance of assigned personnel.

• Ensures completed work products meet required timelines and standards of quality and quantity.

• Has signing authority and makes purchasing decisions.

• Resolves unique situations where each contact must be handled differently using judgment discretion.

• Performs other duties as assigned.

Non-exempt duties (Must not exceed 50% of job duties)

• Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.

• Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals.

• Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

• Orders office supplies.

• Composes correspondence or selects standardized formats.

• Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).

• May provide ancillary support to physicians, clinical activities, business services, student services, etc.

• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of routine office practices and procedures. Knowledge of simple data processing and transmission principles.

• Ability to utilize computerized information systems.  Ability to read and decipher data on source documents to be entered. 

• Ability to enter and verify information with accuracy and a reasonable rate of speed.  Ability to understand and follow oral and written instructions. 

• Skill in data entry or typing. 

Education Requirements (Essential Requirements):

• High school diploma or equivalent. Bachelor’s degree preferred.

Work Experience Requirements (Essential Requirements):

• Five (5) years of progressive related experience.  Equivalent combinations of education/experience may be considered.

The University of Miami offers competitive salarie