Associate Director, Production

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency seeks an Associate Director, Production who is a problem solver and strong team leader.  This is a dual role in leading and developing teams while also standing in as executive producer for projects required by the agency.

The Associate Director manages a 2+ production teams providing guidance in developing ideas and concepts, creating executable plans, managing project timelines, approving budgets, overseeing profitability and forecasting staffing needs to ensure projects are flawlessly executed within our target margin. This role is responsible for overseeing team development including goal setting and individual development plans to ensure growth of team. The associate director will maintain strong relationships with freelance support to ensure all projects are staffed appropriately with the best talent for the project.  Additionally, this role will lead all aspects of a program as an executive producer ensuring they are successfully delivered to the client.  Agility, professionalism, attention to detail and grace under pressure are key attributes required for this position.

Job Responsibilities:

Project Delivery

• Oversee your team’s development of project documentation including deliverable timelines, production schedules, run of show, etc
• Ensure your team provides seamless and flawless on-site execution
• Lead and supervise your team’s activities to monitor project status and provide feedback 
• Accountable to ensure the program is delivered on time and on-budget 
• Collaborate with cross-functional teams and agency partners in managing effective communications between project team members
• Be an accountable and proactive leader 

Client Management

• Build and maintain effective client relationships, ensuring that all client needs are heard, understood, and addressed in a timely manner
• Provide clear communications to the client regarding roles and responsibilities, scope, budget, and schedules for assigned programs 

Budget Management

• Develop and manage project budgets 
• Oversee coordination with all internal parties on invoices and vendor payments
• Reconcile all costs against budgets
• Support our finance group by ensuring you and your teams are closing out projects in a timely and efficient manner
• Meet with the team to set target margins for each project and ensure those margins are being met

Team Management

• Demonstrates ability to build and manage teams with 2+ direct reportsWork closely with production leadership to create training and development plans for your team that include annual, biannual, and quarterly goal setting and tracking in performance management system
• Have regular check-ins with your teams to provide feedback in a timely manner    
• Foster a productive team environment that encourages collaboration and process to ensure all deliverables are met
• Provide ongoing mentorship, and training sessions to further grow each individual's career
• Responsible for ensuring timesheets are completed in a timely manner for all project workstreams whether leading or supervising
• Interview and hire full-time and freelance support to guarantee projects are flawlessly executed within the target margin 
• Ensure all team members are on-boarding temporary production staff in accordance with company policy 
• Protect resources on projects accurately by utilizing internal and external resources

Qualifications:

• 8+ years of proven event production experience required
• Agency experience managing multiple clients and projects simultaneously
• Strong project management skills with proven ability to lead teams
• 4-5 years of management or supervisory experience
• Client focus with attention to detail, flexibility, and accountability for results
• Leadership and coaching skills
• Strong written and verbal communication skills
• Extraordinary organizational skills, self-motivation, and intuition
• Thrive in a fast-paced, agency environment
• Excellent computer skills, Microsoft and Apple applications
• Thorough understanding of