Editorial Assistant

Job Posting Title:

Editorial Assistant

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Hiring Department:

UT Press

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 14, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Provide organized and reliable editorial support services for two book acquisitions editors in a scholarly publishing organization.

Responsibilities

• Assist acquiring editors in all phases of manuscript acquisition from initial assessment and review to final preparation of manuscripts and art for transmittal to copyediting. Work includes preparing contracts, handling rejected projects, and corresponding with authors.
   

• Coordinate the peer review of manuscripts. Correspond with authors and manuscript reviewers to ensure timely and productive review. Evaluate departmental work flow, and establish new procedures to streamline processes as necessary. Track manuscript due dates and communicate with editors and authors about deadlines.
   

• Perform clerical support functions for editorial office which will include entering data, copying, maintaining filing systems, distributing materials for editorial and faculty board meetings, and overseeing awards submissions. Coordinate and supervise work of student employees.
   

• Process documents to ensure payment of manuscript reviewers.
   

• Take notes and distribute timely minutes from various meetings.

Required Qualifications

• Bachelor’s degree or one year of relevant experience in book publishing with a commercial or university publisher.

• Proficiency using Microsoft Office Suite and database software.

• Strong skills in time and deadline management.

• Excellent written and verbal communication skills.

• Demonstrated ability to work cooperatively with internal staff and external clients.

• Attention to detail and ability to follow through on tasks to successful completion.

• Must be able to travel to conferences and university campuses, if needed.

Preferred Qualifications

• Previous experience in book, journal, or magazine publishing.

Salary Range

$43,000

Working Conditions

Typical office environment

Work Shift

Hybrid Schedule

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days