Manager, Administrative Assistant Enablement & Operations

Job Description

We’re looking for a Manager, Administrative Assistant Enablement & Operations to join Procore’s Product & Technology Team. In this role, you’ll oversee a team of executive assistants while providing direct support to one executive. Additionally, you will be responsible for driving efficient and effective processes related to our admin team.

This position reports to the Senior Director of Enablement and Portfolio and will be based in our Austin Office and is expected to go into the office up to 3 days a week. We’re looking for someone to join us immediately.

What you’ll do:

• Lead and mentor a team of executive assistants, providing guidance, support, and training as needed.
• Provide administrative support to one executive, including managing calendars, scheduling, booking travel, and expense reporting.
• Act as a liaison between the executive and internal/external stakeholders, ensuring clear communication and coordination of efforts.
• Oversee the expense reporting process for the department, ensuring compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion and professionalism.
• Anticipate and proactively identify more effective and efficient ways to manage both administrative tasks and adjacent operational processes.
• Proactively prioritize conflicting needs and handle matters expeditiously to successful completion.

What we’re looking for:

• Bachelor's degree or equivalent experience required.
• Proven experience in a similar role, preferably within a fast-paced environment working with executive leadership.
• Strong leadership and management skills, with the ability to motivate and inspire a team.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Exceptional organizational and time management abilities, with a keen attention to detail and ability to make decisions.
• Proficiency in G Suite applications, Slack, and other relevant software applications.
• Ability to prioritize tasks and manage multiple deadlines simultaneously.
• Experience establishing operational processes and driving efficiencies and improvement.

Additional Information

Base Pay Range $113,560-$156,145. Eligible for Bonus Incentive Compensation. Eligible for Equity Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

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