Assistant Deputy ACCO Admin

Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $91,394. - $95,000.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) INTHE CIVIL SERVICE TITLE OF ASSOCIATE STAFF ANALYST.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Office of the General Counsel (OGC) provides legal representation and advice to the Commissioner and all divisions at ACS. OGC identifies areas of legal vulnerability and coordinates with other Divisions to ensure compliance with court orders, consent decrees, and other legal and regulatory mandates. OGC also works closely with the NYC Law Department to minimize risk and avoid litigation and defend ACS in class action and individual lawsuits. OGC is comprised of six legal units and two non-legal units.

The Office of Procurement, headed by the Agency Chief Contracting Officer (ACCO), is responsible for purchasing necessary goods and services needed to protect the City’s children and families. The Office of Procurement also assists ACS program areas with the preparation of specifications or scopes of services needed in order to issue Invitation to Bid or Request for Proposals (RFP), and with the help of the ACS program areas, verifies the responsibility of the vendors to provide the proposed services. In addition, the Office of Procurement registers contract awards with the New York City Comptroller’s Office.

Position’s scope of work:

ACS is seeking an experienced procurement professional to serve as Assistant Deputy Agency Chief Contracting Officer (ADACCO) to support the agency administrative contract portfolio within the Office of Procurement.

The successful candidate will have worked in a fast-paced environment and have experience in managing City procurements and the City’s M/WBE Program, including reviewing, and approving documents on behalf of Senior Staff. Candidates should be highly motivated and should be able to retain and communicate effectively, combined with strong critical thinking and organization skills and attention to detail.

The ADACCO will report directly to the Deputy Agency Chief Contracting Officer (DACCO) for Administrative Contracts. Duties will include but are not limited to:

- Assist the ACCO and Deputy ACCO (DACCO) in all aspects of procurement management required to maintain ACS’ portfolio of administrative contracts. The Administrative contracts portfolio includes but is not limited to Competitive Sealed Bids, Competitive Sealed Proposals, Negotiated Acquisitions/Extensions, Contract Amendment and Assignments, Government–to-Government, New York State Office of General Services (OGS) and General Services Administration (GSA) Back Drop contracts, Preferred Source procurements, DoITT ITCS Task and Change Orders, and DCAS Service Contracts Task Orders and Leases.

- Work with the program areas to help them understand the steps necessary to develop major procurements from initiation of project through registration and contract expiration.

- Prepare procurement documents including responsibility determinations. Reviewing contract specifications to ensure conformity to agency’s requirements and City mandates.

- Perform all activities associated with Requests for Proposals (RFP’s) and Invitations for Bids (IFB’s) and other procurement methods to procure administrative goods and services for ACS utilizing the City’s Procurement Systems including Procurement and Sourcing Solutions Portal (PASSPort) and FMS.

- Communicate with and obtain approvals from oversight agencies as needed. Oversight agencies include the Mayor’s Office of Contract Services, Department of Investigation, Department of Finance, and the Department of Small Business Services.

- Perform all functions in the absence of the DACCO including approval of documents in applicable procurement systems such as PASSPort and representing the Office of Procurement in meetings.

- Assist the Deputy ACCO in supervising staff.

- In consultation with the DACCO, identify opportunities for process improvements and staff training.

- Conduct staff trainings and ensuring knowledge transfer among staff as appropriate.

- Oversee the accurate, thorough, and timely completion of and the preparation of contracts for registration with the Comptroller’s Office and assisting staff in communicating with vendors and ACS staff in other divisions.

- Enforce and monitor compli