Accounts Payable Supervisor

Job Purpose 

Serve in a leadership capacity to the Accounts Payable team, including training and mentoring. Analyze and process accounts payable transactions for multiple business units and lead company-wide accounts payable initiatives and projects. 

Essential Functions

 • Coordinate the completion of AP tasks across multiple business units, ensuring proper coverage and crosstraining 

• Provide expertise and guidance to AP staff to ensure all invoices and expense reports are recorded accurately and processed in a timely manner; respond to staff inquiries 

• Ensure all available vendor discounts are taken 

• Apply an understanding of generally accepted accounting principles (GAAP) and knowledge of the general ledger to review and code AP transactions 

• Respond to inquiries from vendors or internal business partners; research and resolve issues or discrepancies 

• Manage the company-wide corporate credit card and expense reimbursement program including training local administrators and cardholders/approvers 

• Ensure proper setup and maintenance of vendor cards in the accounting system 

• Prepare monthly AP accruals and perform month-end account reconciliations 

• Manage received not invoiced (RNI) transactions and reconciliation 

• Lead the annual processing of 1099s 

• Lead company-wide special projects/process improvements impacting AP 

• Identify areas of process and productivity improvement across all business units; assist in designing and implementing procedures 

• Understand and comply with established company procedures designed to support effective internal controls

• Support food safety program, quality standards, and legality of products manufactured in the facility 

• Perform other job-related duties as assigned 

Qualifications (Education/Experience) 

• 2-year accounting associate degree or higher preferred 

• 4+ years general accounting experience, with 3+ years accounts payable experience 

• Prior supervisory experience preferred 

• Prior experience in a multi-factory or multi-division company preferred 

• Proficient with Microsoft Office applications (Excel and Word)

• ERP experience, preferably with Microsoft Dynamics Great Plains or Navision 

• Process-driven with the ability to hold others accountable while demonstrating excellent customer service skills 

• Able to take initiative including a strong desire to suggest and develop process improvements 

• Critical thinker with excellent problem-solving skills and the ability to understand accounting impact 

• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision 

• Highly organized with the ability to manage multiple tasks and meet deadlines in a high-volume, fast-paced environment 

• Solid work ethic demonstrating strict attention to detail and a high degree of accuracy 

• Clear and effective verbal and written communication skills

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