Executive Admin Assistant

Winners Circle Group of Texas, a Mental Health Services company, is seeking an exceptional Executive Administrator to serve as the face of our Houston Office. The Executive Administrator will oversee the daily operations of the office, ensuring structure, organization, and compliance with client records. This position reports directly to the Admin Director and Director of Operations for your site.

This role is ideal for someone who is organized, detail-oriented, and proactive, with excellent administrative and communication skills. The ideal candidate thrives in a fast-paced environment, takes initiative with minimal supervision, and demonstrates professionalism, integrity, and teamwork.

Schedule:

• Monday through Friday, 8:00 AM to 5:00 PM

• Full-time, on-site position

Bilingual in English and Spanish is highly desired.

Responsibilities

• Manage office operations and daily workflow

• Book meetings and schedule events

• Order and maintain office supplies and stationery

• Maintain internal databases and ensure record accuracy

• Take meeting minutes and distribute as needed

• Maintain client records and ensure compliance with confidentiality policies

• Organize, store, and print company documents as needed

• Prepare regular reports and presentations

• Answer and redirect phone calls and handle general inquiries

• Distribute incoming and outgoing mail

• Maintain and update office policies to ensure compliance

• Track and manage company spreadsheets

• Perform other administrative duties as assigned

Requirements

• Proven experience as an Administrator, Administrative Assistant, or related role

• Proficiency with office equipment (printers, fax machines, phones)

• Knowledge of office management systems and procedures

• Strong computer skills, particularly with Microsoft Office Suite

• Excellent organizational, time-management, and multitasking abilities

• Strong written and verbal communication skills

• Problem-solving attitude with high attention to detail

• High school diploma required