Executive Assistant HPM

Job Title

Executive Assistant HPM

Job Description

Executive Assistant, HPM

Reporting to the Sr Director of Monitoring Standards and Business Marketing Manager for Hospital Patient Monitoring (HPM), you will meet a variety of people and healthcare professionals in this high impact role while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Your role:

• Performs pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.), aligning activities and processes with the demands of the executives or departments supported.
• Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others.
• Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports.
• Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items.
• Responsible for the HPM NA department purchase orders and invoices processing.
• Project management activities to support the marketing team’s events and activities.

You're the right fit if:

• You’ve acquired 2 + years of work experience in an executive assistant role in a dynamic and global environment. Strong experience in calendar management, expense reporting and international travel management, required.
• Your skills include administrative procedures and proficiency with Outlook, Microsoft Office, Workday, Concur and ability to learn new tools; strong oral and written communications, PPT, project management tools and working closely with team employees and leadership.
• You have an a High School diploma/GED, required, Associate’s or Bachelor’s degree, preferred, in a related field, preferred or equivalent.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You’re also available in the Cambridge office for at least 3 days a week, required. You possess a hands-on mentality, are self-motivated, detail-oriented, with meticulous organizational skills.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in MA is $37/hour to $59/hour.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.    

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