Human Resources Coordinator

Who We Are:
We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

The Position:
The Human Resources Coordinator role will be responsible for facilitating HR functions and programs, including administrative tasks, internal customer service and employee-related issues.

Key Responsibilities:

• Manage the Employment Authorization process; including processing I-9’s and E-Verify in a timely manner.
• Inputs, maintains, audits, extracts, manipulates, and analyses confidential employee information.
• Assists with in person New Employee Orientation to deliver an exceptional first-day experience.
• Works with new hires in the pre-boarding and onboarding processes
• Tracks completion of onboarding tasks, communicates with employee and supervisor.
• Runs periodic HR audit reports and conducts HR audits.
• Handles employment-related inquires from employees and supervisors referring complex and/or sensitive matters to the appropriate HR contact.
• Reinforce policies, rules, and procedures to ensure compliance with federal, state, local and college guidelines.
• Maintain employee files and records in electronic and paper form.
• Support the HR team where needed.

Position Requirements:

The HR Coordinator will possess the following:

• 2 years of entry-level human resources experience
• Experience managing the Employment Authorization process (I-9’s and E-Verify)
• Understanding of general human resources policies
• Outstanding verbal and written communication skills
• Skilled in Microsoft Excel, PowerPoint, and Word
• Ability to adapt quickly to a fast-paced, stressful environment.

The ideal candidate for this role will be highly motivated and have an affinity for providing exceptional customer-service, and comfortably serve as a champion of the college’s culture and values.

Position Preferences/Ideal Experience:

• 3-5 years’ experience in a HR coordinator role
• Experience managing the Employment Authorization process (I-9’s and E-Verify)
• Advanced knowledge of HR policies and procedures
• Ability to interpret and apply guidelines correctly in various situations in a courteous manner.
• Excellent Time Management skills
• Highly collaborative and team oriented.

Personal Characteristics:

• Excellent interpersonal and customer service skills
• Exceptional Organizational skills
• Great listener
• Works effectively and collaboratively in a team environment
• Culturally Competent

The above is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act
(FERPA), other applicable regulatory requirements, and professional standards.

Education:
Must have advanced level knowledge, skills and abilities attained through -

• Two (2) years of specialized post-secondary education/training or technical/industry certification in HR and substantial related experience.
• Alternatively, additional years of experience (3-5) will be considered in lieu of an associate degree.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Starting Salary Range: $18 - $22/per hour

Classification: N-5

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questi