Administrative Assistant

GENERAL INTRODUCTION:

The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. (Apostolorum Successores 8).  He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.” (Apostolorum Successores 177).

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

 Performs a variety of administrative functions in support of the Christifideles Program including, but not limited to, maintaining files and records, answering questions and requests received, and the overall operation and coordination of lay formation.

ESSENTIAL POSITION DUTIES:

1. Under the direction of the Director of the Christifideles Program, collaborates with other staff in the Lifelong Formation Department in the implementation and evaluation of the department’s mission, services, and programs in support of lay formation. Assists in promoting  and supporting the development of lay ecclesial ministers. 
2. Provides administrative assistance including: 
   • General administrative tasks
   • Manages calendars and schedules.
   • Assists with tracking of financial records, accounts payable and accounts receivable.
   • Attending key meetings, taking and producing minutes.
   • Supporting or coordinating the marketing and promotion of ministries.
   • Provides input and maintains web content.
   • Assists with management of office resources and communicating with vendors.
3. Ensures tracking of records for lay ministers, inquirers, applicants, students, and maintenance of a system that makes those records accessible to all those who need them.
4. Serves as point of contact for lay ministers, inquirers, applicants, and students to help them access resources and navigate formation programs by responding to phone calls, mail, email and other forms of correspondence.
5. Collaborates with Lifelong Formation and Communications to develop and distribute information and promotional tools for lay formation and other ministries as needed.
6. Assists with the planning, support and execution of events such as workshops, retreats and conventions.
7. Collaborates with Lifelong Formation to assist the Director of the Christifideles Program to develop content to form Lay Ecclesial Ministers, promote Lay Ecclesial Ministry and help lay Catholics recognize their call to serve the Church.
8. Other duties as assigned.

ESSENTIAL QUALIFICATIONS:

Primary:

• Willingness and ability to support the mission of the Church by extending the ministry of the archbishop.
• Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.
• Active member of a parish/faith community in good standing with the Church.

Education:

• Bachelor’s degree or equivalent experience.

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