Senior Executive Assistant

Essential AI’s mission is to deepen the partnership between humans and computers, unlocking collaborative capabilities that far exceed what could be achieved today. We believe that building delightful end-user experiences requires innovating across the stack - from the UX all the way down to models that achieve the best user value per FLOP.

We believe that a small, focused team of motivated individuals can create outsized breakthroughs. We are building a world-class multi-disciplinary team who are excited to solve hard real-world AI problems. We are well-capitalized and supported by March Capital and Thrive Capital, with participation from AMD, Franklin Venture Partners, Google, KB Investment, NVIDIA.

What you’ll be working on

• Recruiting

  • Manage candidate logistics — examples: booking tickets, hotel reservations, candidate meals.

  • Ensure a positive candidate experience throughout the recruitment process, providing timely communication and feedback to candidates

• Office Operations

  • Coordinating payment with vendors

  • Hosting office visitors

  • Coordinating replenishment and setting up of office supplies, including employee meals

  • Onboarding new employees

  • Event planning and hosting

  • Liaising with building management (for repairs, logistics, cleaning etc.)

  • Take over any HR functions where necessary (e.g. open enrollment and necessary compliance or safety training)

• Executive Assistant

  • Orchestrating executives schedules and helping them organize and track key meetings

  • Managing travel arrangements

  • Executive inbox management

  • Support and assistance to the executives on matters in Accounting, Legal and Finance

  • Co-ordinating between external entities and executives including regular check-ins, providing information as needed, and summarizing/highlighting key points

What we are looking for

• A fast learner with strong writing skills

• Excited about advancing human-machine partnership and have a willingness to do whatever it takes to make Essential successful

• Excellent communication and interpersonal skills

• Strong organizational and time management skills with proactive thinking

• Experience in BizOps (business operations) at a startup

• Experience in management consulting in addition to at a startup

• [Bonus] Prior experience as a Chief of Staff / Head of Ops at a startup

Note: This role requires full time onsite presence in SF and ideally, we are looking for someone with an immediate start date to fill the role

We encourage you to apply for this position even if you don’t check all of the above requirements but want to spend time pushing on these techniques.

We are based in-person in SF. We offer relocation assistance to new employees.