Assistant Director, Clinical Administration, Otolaryngology

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

910135 Otolaryngology Clinic

Work Shift:

UR - Day (United States of America)

Range:

UR URG 114

Compensation Range:

$86,482.00 - $129,723.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

The Clinical Division Administrator, Otolaryngology division will develop the business management practices, planning mechanisms, control systems, and organization necessary for the management of Otolaryngology (currently nine outpatient locations; inpatient consultations & surgeries, as well as ambulatory surgeries at several surgery centers within the URMC network).

SCHEDULE:
8 AM-5 PM

GENERAL PURPOSE:
The Clinical Division Administrator, Otolaryngology division will develop the business management practices, planning mechanisms, control systems, and organization necessary for the management of Otolaryngology (currently nine outpatient locations; inpatient consultations & surgeries, as well as ambulatory surgeries at several surgery centers within the URMC network). Develops a business-planning mechanism that maps revenues to resources and that leads to realistic action plans for Otolaryngology. Organizes and analyzes the information necessary for a clear understanding of the department's clinical operations. Enhances the control systems for expenditures. Strengthens the billing and collecting systems for professional and technical fees. Manages the commitment-accounting system. Develops a management-reporting system to keep the program administrator and chairperson informed of the department's activities. Manages employees through subordinate supervisors in Otolaryngology. Responsible for clinical operating budgets of $10+ M per year.

RESPONSIBILITIES:

• Responsible for administrative and clinical operations; provide direction to Practice Managers and the clinical/ancillary staff in Otolaryngology
• Ensure the administrative structure, infrastructure, and work processes address/support mission-specific performance metrics including hospital and JCAHO requirements, URMFG standards, revenue cycle management, patient flow and satisfaction, ACGME standards, QA/QI programs and initiatives, division initiatives and performance metrics for educational and research functions
• Participate with faculty in the planning, design, and implementation of program changes. Includes high-level oversight of clinic templates and schedules to ensure efficient and safe patient flow and provider satisfaction
• Interpret policy and regulations; establish division policies to meet operational needs. Coordinate, review, analyze, and report on clinical practice professional and hospital billed statistics, including wRVUs.
• Keep faculty apprised of changes in billing compliance regulations. Present such changes to providers and facilitate changes necessary to affect compliance
• Establish strong relationships with key individuals/offices within the department and the medical center, including HR, Purchasing, Accounts Payable, and URMFG and SMH administrative, billing, and financial offices, etc. Performs special projects as needed
• Serve as the financial officer for the division of Otolarynology. Responsibilities include preparation of the operating budgets, preparing recommendations and controlling budgets; long-range projections; and approving expenditures. Prepare and review financial reports with the Program Administrator and Chairperson, including but not limited to:
  • Inpatient and outpatient services performed Analysis and report of current service trends
  • Revenues generated from the above service
  • Review of expenses as they relate to the operating budget
  • Tracks clinical productivity and develops volume projections for budgeting and other purposes. Identifies and reports on key metrics to su