Administrative Coordinator-Institute for Immunology & Immune Health (I3H)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator-Institute for Immunology & Immune Health (I3H)

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator will provide comprehensive support for the day-to-day operations of the Institute for Immunology & Immune Health (I3H). This role offers primary administrative assistance to the Director of Strategic Alliance and Operations, while also providing backup support to the Immunology Graduate Group coordinator for annual retreat planning and student admissions processes. The ideal candidate will excel in coordinating I3H programming, managing logistics, and supporting general administrative functions.

Job Description

Job Responsibilities

Provide high-level administrative support to I3H leadership, manage complex calendars and schedule appointments, assist in the coordination of events, including the annual offsite retreat, arrange travel and accommodations for staff and visitors, process expense reports and reimbursements, maintain office operations and manage supplies, administer and maintain listservs and distribute event materials, support I3H programming coordination and execution and deliver exceptional customer service to internal and external stakeholders.

Qualifications

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.

• Exceptional organizational and time management skills
• Strong attention to detail and ability to follow instructions precisely
• Excellent interpersonal and communication skills (both verbal and written)
• Proficiency in Microsoft Office suite
• Ability to work independently and manage multiple tasks simultaneously
• Initiative to anticipate needs and proactively solve problems
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