Senior Coordinator, Golf & Tennis

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed.

Are you ready to be part of the team that is transforming live entertainment? Join us to make Legends happen!

GLOBAL MERCHANDISE

Recognized leaders in retail and merchandising worldwide, Legends Global Merchandise provides a fully customized, customer-centric, omnichannel shopping experience for fans. Our vertical service solution allows us to provide the latest trends, styles, designs, and brand collaborations across different categories. For in-venue, e-commerce and pop-up operations, Legends sets the standard when it comes to a unique shopping experience.  We pride ourselves in creating a customized portfolio of inventory based on each property and operating as a true extension of each client’s brand.  Different guests want different things, and we are here to build and provide a tailored retail experience. 

THE ROLE

The Senior Coordinator – Golf & Tennis works closely with the Sr. Director – Merchandise and/or their designee on the clerical work and day-to-day operations of the product buys for golf and tennis events. Specific duties are outlined below.

ESSENTIAL FUNCTIONS

• Accompany the buying team on all buy meetings for the respective golf and tennis events – meet vendors, review lines, provide input based on historical data and anticipated trends.
• Responsible for the acquisition and distribution of catalogs and pertinent vendor information.
• Meticulously manage the buy spreadsheets to ensure accuracy throughout the buy process.
• Create purchase orders in Cueto (POS system) and send to the vendors.
• Facilitate the creation and distribution of all product barcodes in advance and during the event.
• Help maintain the detailed buy tracker to ensure the buying team is in alignment and timelines are met.
• Track shipments and managing product receiving on-site at events.
• Lead all ending inventory and return procedures with vendors and interns to ensure timely and accurate counts for end of event reconciliation and payment.
• Responsible for the return of damages, wrong orders and unwanted product. Also responsible for purchase order discrepancies and missing packing lists.
• Manage all product merchandising efforts on-site in collaboration with the operations coordinators/managers and interns.
• Supports the creation of presentations, visuals for assortments, recaps, etc.
• Position requires hours at a computer entering data which requires attention to detail and high levels of accuracy.
• Position also requires travel to events with exposure to the climate, dust, odors, and noise. Events require long hours.
• Travel required to the respective golf and tennis events for 3 - 4+ consecutive weeks and able to support additional events when needed.
• Other duties may be assigned

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's degree (B. A.) or equivalent from four-year College and 3 years related retail experience and/or training.
• This position requires that the person be highly organized, self-motivated individual who can work both independently and well across cross-departmental teams.
• Must have strong verbal and written communication skills.
• Must be able to manage multiple tasks and priorities and easily adapt to changing situations.
• Strong computer skills are a must. Use of Microsoft Excel, Microsoft Word and comfortable use of Internet is necessary.
• Must have excellent data entry skills with strong attention to detail and accuracy.
• Ability to understand and follow work processes.