Administrative Minutes Specialist (Roster)

Posting number: 05446

Department: Planning

Division: Administration

Job classification: Admin Support IV

Posting type: Open

Categories: Administration, Administrative Assistant, Planning and Development

Summary

Every Great Decision Deserves an Accurate Record

Behind every important planning decision is a clear and accurate public record. As the Administrative Minutes Specialist, you'll play a critical role in documenting the discussions and decisions that help shape Greensboro's future. Your work will support transparency, accountability, and informed decision-making for some of the City's most influential boards and commissions.

If you have exceptional listening skills, enjoy writing with precision, and take pride in producing polished, professional work, this flexible part-time opportunity offers a meaningful way to contribute to your community.

• Hourly Rate: $17.21 – $25.00 per hour
• FLSA Status: Non-Exempt
• Job Type: Active Roster Temporary
• Work Arrangement: Flexible/Hybrid (department approval required)

This is a roster position averaging up to 20 hours per week.

Important Information About Roster Positions

Thank you for considering a roster position with the City of Greensboro! These positions are an excellent opportunity to gain valuable experience and contribute to our community. Please review the details below to ensure you understand the nature of roster employment:

• Hourly Employment: Roster positions are paid hourly and do not include benefits such as medical, dental, or vision insurance, life insurance, paid leave, or paid holidays.
• Limited Hours: Roster employees may work up to, but no more than, 1,000 hours in 12 months. 
• Pension System: Roster positions are not eligible for membership in the city’s pension system.

While roster positions do not include benefits, they are often a pathway to full-time, benefited employment with the City. Many of our current full-time employees started in roster positions, and we encourage you to explore this opportunity as a potential first step in your career with us.

We value the contributions of all our team members and look forward to welcoming dedicated individuals who share our commitment to serving the community.

Work hours are based on board and commission meeting schedules and include:

• Evening meetings, primarily on Mondays and Wednesdays
• Additional hours as needed to prepare and submit meeting minutes
• Remote work for minute preparation may be approved by the department

• Help preserve the official public record for decisions that shape Greensboro's future.
• Enjoy a flexible hybrid work environment that supports work-life balance.
• Apply your writing, editing, and organizational talents in meaningful public service.
• Work with a collaborative Planning Department that values accuracy, professionalism, and innovation.
• Support transparency and community trust by documenting important public meetings.
• Contribute to Greensboro's vision of being the easiest place to do business, a most connected city, and a community with exceptional quality of life.

The Administrative Minutes Specialist prepares accurate, concise, and timely draft minutes for several of Greensboro's public boards and commissions, including:

• Planning & Zoning Commission
• Board of Adjustment
• Historic Preservation Commission
• Redevelopment Commission

You'll attend assigned meetings (either in person or virtually) and prepare official draft minutes that clearly document motions, actions taken, and the substance of board discussions. Using audio recordings, virtual meeting recordings, televised meetings, AI-generated transcripts, and other source materials, you'll create well-organized records that become part of the City's permanent public record.

Key responsibilities include:

• Attend assigned board and commission meetings.
• Prepare clear, concise, and objective draft meeting minut