Staff Assistant, School of Law

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Be You. Be Bold. Choose Duke.

 

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Staff Assistant in the Duke University School of Law Dean’s Office, you will play an important role in supporting the daily operations of the Office of the Dean and ensuring a professional, welcoming environment for the Law School community.

 

Position Summary

The Dean’s Office Assistant provides front‑line administrative and operational support to the Office of the Dean. This role serves as the primary point of contact for the Dean’s Office and is responsible for managing the daily operations of the office and ensuring consistent coverage.

Working closely with the Assistant to the Dean, the position provides core administrative support while also assisting with committee coordination and general office functions. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional, service‑oriented environment.

Because of the highly sensitive and confidential nature of the work, the incumbent must demonstrate discretion, professionalism, and excellent interpersonal skills. A professional and welcoming presence is essential, as this position regularly interacts with faculty, staff, students, and external visitors.

 

Be Bold.

 

Key Responsibilities

Office Operations

 

Serve as the primary point of contact for the Dean’s Office, managing the daily operations of the office and ensuring consistent coverage.

Welcome visitors, manage the flow of traffic into the Dean’s Suite, and provide general information and assistance.

Answer and manage the Dean’s Office telephone line; respond to inquiries and route calls appropriately.

Monitor and coordinate incoming requests, directing inquiries to appropriate staff.

Manage scheduling for shared spaces, including the Nasher Conference Room.

Maintain organized office files, records, and shared spaces to support efficient daily operations.

 

Administrative Support (Assistant to the Dean)

 

Provide primary administrative support to the Assistant to the Dean, including calendar coordination, meeting logistics, and document preparation.

Assist in tracking tasks, deadlines, and priorities to support effective office management.

Provide backup support to ensure continuity of operations as needed.

 

Committee & Office Support

 

Provide administrative support to designated committees, including the Curriculum Committee and Administrative Committee.

Coordinate meeting logistics, prepare and distribute materials, and assist with follow‑up tasks.

Provide supplemental administrative support to other Dean’s Office staff, as needed, to support overall office operations.

 

Financial & Administrative Processing

 

Process procurement card purchases, travel arrangements, purchase requisitions, and reimbursements.

Verify and reconcile expenditures and maintain accurate financial records.

 

Additional Responsibilities

 

Assist with special projects and general Dean’s Office initiatives.

Perform other related duties as assigned.

 

 

What You Bring

 

Qualifications

Education

 

Broad knowledge of clerical and accounting principles typically acquired through two years of post‑secondary education in secretarial science or a related business field.

 

Experience

 

Three years of related administrative or clerical experience supporting complex office functions, including office management, communications, and basic financial processes.

Equivalent combinations of education and experience will be considered.

Experience preferred: four years.

 

Required Skills and Abilities

 

Strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent interpersonal, customer service, and telephone communication ski