Admissions Assistant- Temp

Company Description

Founded in 2002, La Scuola International School – the only Reggio Emilia inspired, International Baccalaureate (IB) and Italian language immersion school in the world – is serving the Bay Area with two San Francisco campuses (Preschool - Grade 8), and one new campus in Silicon Valley (Preschool - Grade 1).  Our mission is to inspire brave learners to shape the future. Every day, it’s the students at La Scuola who ask provocative questions and lead their learning across languages, across cultures, and across subjects.  To learn more, please visit us at www.lascuolasf.org. 

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two  Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

Job Description

The Admissions Assistant reports to the Director(s) of Admissions and supports the administrative work of the Admissions Office. This is a full time position and the schedule will vary based on the needs of the department. This is a community facing role which gives families a first glimpse into La Scuola. Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to the mission of La Scuola are musts.  Note, flexibility is important as there will be morning events beginning at 7:30 am, evening events until 9:00 pm and, Saturday events as well during the academic year / admissions season. 

Admissions – Primary Duties and Responsibilities

• Helps create, organize, and prepare admission materials. 
• Responds and logs Admissions inquiries. 
• Assists with admissions events set up, such as open houses, community events, tours; and prepares all relevant materials beforehand.
• Assists in the admissions process by setting up the online tour scheduling system (in Ravenna), booking tours, and making other appointments, as appropriate.
• Organize individual screens and group visits for preschool, kindergarten and other applicants.
• Schedules assessments (as needed) and student visits for Grade 1 -- 8 applicants under the guidance of Directors.
• Assists in managing and updating Admissions databases.
• Maintains and ensures completion of all applicant files.
• Prepares files for review by the Admissions Committee
• Represents the Admissions Office in accordance with the school's mission.
• Helps with new student and families onboarding process.
• Supports annual transitions and student matriculation.
• May collaborate with Parents Association on planning and events.

Qualifications

Qualifications and Abilities

• Minimum of a Bachelor's Degree or 2-3 years of experience in  admissions/administration ( if worked in a school setting a plus)
• Meticulous attention to detail.
• Ability to communicate effectively and professionally both verbally and in writing.
• Proficiency with GoogleDocs and Microsoft Office programs (Excel, Word, PowerPoint).
• Database skills essential (familiarity with Ravenna and Blackbaud  a plus).
• Sound judgment relating to confidential projects, personnel, school, or student matters.
• Multi-tasker with ability to handle multiple projects without missing deadlines; self-directed and enjoys taking initiative.
• Excellent interpersonal skills
• A cooperative team approach with colleagues and a willingness to take on responsibilities beyond those explicitly defined.
• Fluency in Spanish (written and oral) and / or Italian a plus

Basic Skills

• Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. Ability to relate effectively with a diverse community, including staff, students, and parents. 
• Demonstrated ability to work with a wide variety of community groups and organizations.

Knowledge and Abilities

• Modern office practices, procedures and equipment
• La Scuola’s mission and values, org chart, operations, policies and objectives
• State Laws, codes, rules and regulations
• Record-keeping techniques, filing systems and information management
• Effectively communicate in oral and written form
• Oral and written communication skills; correct English usage, grammar, spelling, punctuation and vocabulary
• Interpersonal skills using tact, patience and courtesy
• Basic first aid

Additional Information

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