Executive Assistant to the CEO (REMOTE)

Company Description

At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours.

We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments.

We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.

Job Description

Join our People Team as an Executive Assistant to the CEO to make a real impact every day. We say that because we know that every conversation we have, every code line we write and every interface we design is another opportunity for us to enrich our customers’ experiences.

Reporting into the UK-based SVP Comms, Culture and Leadership Development, you will directly support the US-based CEO of Xplor. Primarily you’ll support both the CEO and one other Executive member with all their EA needs. In addition, you’ll provide project-based support for the People Team as agreed with your leader. You will also be a Team Leader with two direct reports; one other EA (UK-based) and office manager/EA (US-based). Here are the main responsibilities of the role:

• Extensive diary and travel management for the CEO and another Executive member
• Timely submission of expense reports using Concur
• Manage all scheduling activities for the Xplor Board and the CEO’s other Board activities. This includes:
  • Liaising with other stakeholders about room bookings, catering and guest registrations
  • Coordinating dates with senior leaders at other companies
  • Group Hotel Bookings
  • Group Dining preparations
  • Other ad hoc bookings as requested by the CEO
• Take on other People Team project based work as needed, in discussion with your leader
• Serve as the key point of contact for any other Group Exec enquiries
• Manage your team, including all elements of the Xplor GPS performance management process (team meetings, regular 1:1s, completing mid and year end reviews)

- The average base salary pay range for this position is $60,000 to $88,000

- May be considered for a discretionary bonus

Qualifications

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our four core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

 Required qualifications for this role:

• 5+ years’ experience in an equivalent or similar role
• Demonstrated organizational and multitasking skills
• Experience in calendar management
• Demonstrated prioritization skills
• Excellent communication and interpersonal abilities- you'll work with challenging stakeholders from across the business, so you need to be able to build quick relationships with people to help you get things done
• Ability to use own initiative to solve conflicts or to present a solution
• Proficiency in office software and equipment, including Microsoft Office Suite
• Demonstrated problem-solving skills and adaptability

Additional Information

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.

Values and Life at Xplor

Our four core values guide us from how we hire and recognize our team members to how we interact with our customers day to day:

• Make life simple
• Build for people
• Move with purpose
• Create lasting communities.

If these values sound like you, and describe people you want to work with, you will thrive at Xplor.

As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are: 

• 12 weeks Gender Neutral Paid Parental Leave for both primary and secondary carer
• #Give