Category Sales Administrative Assistant

Overview

• To provide administrative support to the Marketing Department in area of responsibility as needed and directed by the Category Sales Manager(s).

Responsibilities

• Input critical data into the buying system as required; includes new items, price changes, promotional deals, and ad projections.
• Assist customer base (700+), vendors/brokers and co-workers where needed.
• Answer customer telephone calls, emails, and faxes in a proper manner. Answer questions, take messages, and handle requests. Ensure phones are always covered.
• Keypunch data into system as required.
• Support two or more Category Sales Managers.
• Compile reports, email correspondence, and communicate to vendors/customers as needed. Update information in MDIInTouch for customers, including weekly news reports, ads, new items, eShows, and product recalls.
• Responsible for processing credits, handbills, purchase orders, deal information, billbacks, related paperwork, faxing, and phoning when necessary. Facilitate Food Show by creating and maintaining flyers and vendor information.
• Maintain organized, up-to-date filing systems for vendor information.
• Utilize Excel, OnDemand, Biceps, HDInsight, mainframe, and etc. to compile reports. Email correspondence and communicate to vendors and customers as needed.
• Provide daily backup and support to others in the Marketing Department.
• Perform other tasks as necessary and requested.

Qualifications

• Associate degree or equivalent experience preferred.
• Proficient with Excel and Word.
• Excellent data entry and communication skills.
• Ability to work with little supervision, anticipate situations before they arise, and develop solutions. Strong problem-solving skills, ability to meet deadlines and handle pressure.
• Strengths in multi-tasking and good organizational skills. Able to work for more than one person at a time.  Ability to learn quickly and adapt to a changing and challenging environment.
• Flexible with work hours.
• Able to handle confidential information.

#LI-DNI