Senior Business Assistant

BGP Products S.r.l. (Romania)

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via: 

Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and 
Partnership – Leveraging our collective expertise to connect people to products and services. 
 

Every day, we rise to the challenge to make a difference and here’s how the Senior Business Assistant​ role will make an impact:

• Provide proficient administrative support for both marketing and sales department
• Collect and make a relevant comparing presentation of the offers from the third party agencies:
• 1) for promo materials in relation with marketing
• 2) tourism agency to organize relevant business events (internal/ international) in relation with mkt or sales
• 3) other services providers to organize meetings or trainings, etc
• Follow all the relevant steps according to corporate policies & procedures and compliance rules for organizing the above mentioned events; reponsible for accuracy of the documents and steps.
• Communicate timely and qualitatively with the sales force regarding: promo materials (including distribution of it), scentific events, policies & procedures and any other information relevant for theirs work
• Ensure the approval flow of the documents keeping all stakeholders informed
• Propose and implement actions that can lead to the improvement of the admin work
• Prepare contracts, check invoices for payment (follow up for documents), LCM uploads etc.          
• Manage and maintain marketing databases of costs per product, follow up for invoices, documents etc to ensure a continuous control of marketing budget expenditures and to follow the correct internal procedural flow                                                                                                                                           
• Support the sales & mkt team in organizing promo meetings (congresses, other promo events support for marketing and sales)
• Presentations for promo meetings: ensure the approval flow, unpload in Veeva Vault
• Newletters: help & communicate with Product Managers and CoE to prepare newsletters
• Support the audit process when necessary
• Responsible and accountable for conducting all Meetings & Congresses within all applicable Viatris Policies and Guidelines
• Responsible and accountable for the submission of all HCP Transparency reporting, its accuracy and that it is completed on time, within local guidelines

Competencies and experience:

• Highly organized and attentive to details
• Excellent communication skills
• Good knowledge of Microsoft Office
• Similar experience in an international environment is required

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.

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