Onboarding Specialist

Overview

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions!

Job Description

Allied Universal® is hiring a Human Resources Coordinator (General Motors). The Human Resources Coordinator is responsible for being the primary contact for branch management for all general human resources questions, benefit issues, orientation, resolution of payroll discrepancies, and interpretation of human resources policies and procedures.  This hands-on position is responsible for branch-level human resources administration.

 

Full Time: Monday to Friday 8:30 a.m. to 5:00 p.m.

In-Office position (no work from home days)

Hourly pay rate $24.04

 

RESPONSIBILITIES:

• Conduct New Employee Orientation sessions:
  • Application of any state required license training
  • Distribute and collect union cards
  • Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • Instruction of Basic Pre-Assignment Lessons (AUS Core Training)
  • Customer-specific core standards training
  • Instruction of Specialized Training Lessons: Driver Training, Golf Cart Training, Firearms and Use of Force Training
  • Instruction of First Aid/CPR/AED and AHA Heartsaver Bloodborne Pathogens
• Assist with the annual open enrollment process; provide first-line answer to benefit related questions or works with corporate benefits to identify answers for employees
• Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintain all paper and electronic files associated with the program
• Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
• Manage all employee WinTeam data entry, including new hire set up and personnel data Coordinates with Payroll to ensure changes are completed properly; respond to questions as needed
• Utilize online tools to provide timely responses
• Process weekly reports for Corporate Human Resources
• Conduct monthly Human Resources audits (First Aid, Guard Card, etc.)
• Coordinate employee relations programs under the direction of Human Resources leadership
• Assist with the following:
  • Receiving initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate Leave of Absence department to provide initial information and oversee flow of related paperwork
  • Preparing and processing documents for employees; manage “No Hours” review and dispositioning of employees with assistance from Operations
  • Receiving inquiries from outside vendors on unemployment claims

QUALIFICATIONS: 

• Must possess one or more of the following:
  • Associate’s Degree in Education, Business, Criminal Justice, Human Resources, Security Management, or related degree combined with at least 1 year of human resources, employee onboarding, and/or classroom instructor experience
  • High School diploma or equivalent combined with at least 2 years of human resources, employee onboarding, and/or classroom instructor experience
• Pass any State-required training or other qualifications for licensing including, but not limited to, CPR/First Aid/AED Certified Instructor with a vendor utilized by Allied Universal or the client
• Prior work experience in a fast-paced administrative environment
• Work history must include:
  • Excellent organizational skills that include the ability to multi-task and prioritize work
  • Strong consultative, analytical, and problem-solving skills
  • Ability to communicate effectively with leadership
• Outstanding verbal and written communication skills
• Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
• Able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple interactions with diverse personalities and engage them to