Administrative Assistant

Position Details:
Current Rate of Pay: Min = $33.51/hr, Max = $38.83/hr
Employment type: Temporary Contract
Duration of employment: 2 Years
Hours of work: 35 hrs/week
Work location: Boyd Office
Division: Restoration & Infrastructure
Business unit: Erosion Risk Management
Travel: 5%
Flexible Work Arrangements: No
Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2026 and a Canada’s Greenest Employer for 2025.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on April 20, 2026.

How you will contribute as part of the TRCA team:
The Administrative Assistant is responsible for providing a broad range of administrative, customer service and general office support to their designated team(s)/division.


Major Responsibilities:
• Provides administrative support to Senior Managers/Associate Directors which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system
• Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, distribution of payments, and the maintenance of program budgets and financial records
• Prepares budget status reports, provides support with financial audits, daily sales reports, and participant reports
• Provides procurement support to teams
• On an ongoing basis, ensures team materials and documentation, including R&I’s TRCA-based intranet and internet site, are up-to-date and reflective of current staffing, programming, and operations
• Ensure teams’ Standard Operating Procedures are up-to-date and reflective of current team and facilities operations
• Consistently exercise discretion in handling correspondence, information, and all matters of confidentiality; raising issues where appropriate
• Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
• Schedules and organizes meetings
• Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division
• Provides reception support and relief at R&I-managed facilities

What will you need to succeed:
Education (degree/diploma/certifications/licenses)
• Completion of college diploma in Business Administration or a related field

Experience
• 2+ years of experience providing administrative, clerical, records, and project support

Knowledge/Skill/Ability – Competencies

• Excellent organization skills; both in-office and virtual files/shared office spaces
• Ability to handle support of a division; strong teamwork and relationship-building skills to work with a group dynamic
• Ability to prioritize and take action on the needs of both internal and external customers
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload with multiple deadlines
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

You will be part of a diverse and inclusive organization that:
• Makes a positive difference in the communities we serve.
• Fosters high performance and collaborative teams.
• Provides continuous learning and development opportunities.
• Offers a compr