Executive Assistant to the Dean, School of Law

Job Posting Title:

Executive Assistant to the Dean, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Vision, dental, life, and disability insurance options 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Training and conference opportunities 
• Tuition assistance 
• Athletic ticket discounts 
• Access to UT Austin's libraries and museums 
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and

https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

The Executive Assistant to the Dean will provide high level, on-site executive support to the Dean of the School of Law, supporting Law School initiatives and providing oversight to the Dean's office.

Responsibilities

• Manage the dean's calendar. Prioritize and manage work schedule and flow of work products. Coordinate regularly scheduled and ad hoc meetings for the dean, including agenda planning. Maintain records of meetings, action items, and follow-ups. Manage all forms of communication for the dean including U.S. mail and email. Draft, review, edit, and prepare high-level correspondence, email messages and all written communication. Review and edit reports as needed. Manage contact lists. Efficiently find and organize information internal and external to the University for decision-making and report purposes.
• Greet and attend to the Dean's visitors and provide backup reception assistance. Collaborate with University offices and other colleges and schools on behalf of the Dean and the Law School.
• Coordinate and manage the dean’s travel schedule, reimbursements, and all related activities. Process travel and dining reimbursements for executive level visitors.
• Oversee administrative and organizational tasks. Coordinate and manage special projects, conferences, receptions, and events as directed by the Dean.
• Other related duties as assigned.

Required Qualifications

Bachelor's degree in a field relevant to the work to be performed. A minimum of five years of clerical experience, including at least two years at the Senior Administrative Associate level. Exceptional interpersonal, organizational, and communications skills, with a professional demeanor. Ability to work creatively, collaboratively, and effectively in complex academic and business environment, engaging with individuals at all levels, including with faculty, deans, and institutional leaders. Demonstrated attention to detail and a resourceful approach to problem-solving. Proven ability to manage multiple projects simultaneously with efficiency and accuracy. Demonstrated initiative, innovation, follow-through, tact, diplomacy, and sound judgment. Extensive experience in effective communications, problem solving, and delivering excellent service. Demonstrated expertise in strategic and tactical planning, relationship management, conflict resolution, critical thinking, and decision making.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior experience as an Executive Assistant in a higher education setting.  Demonstrated knowledge with commonly used business applications at the University of Texas at Austin.   

Salary

$85,000 + depending on qualifications<