Legal Secretary (Temporary Full-Time) (Grade 7)

NATURE OF WORK
Under close supervision, performs work of routine difficulty in a variety of legal secretarial and office duties.  This position has department specific responsibility.

(Illustrative Only) Formats and types letters, memoranda, and legal documents for the review, approval and use by an attorney; files documents with the appropriate court or entity; Prepares and processes confidential and sensitive legal documents and correspondence; Transcribes meeting and interview notes and recordings; Develops and maintains office records and files; Processes and logs incoming documents and directs them to the proper location; assists with scheduling and make appointments; greets visitors/callers, ascertains nature of business, and directs to appropriate person; sorts, indexes and retrieves forms, correspondence and documents; checks and completes records, forms and documents; regular and reliable attendance is required; performs other duties as assigned.

Knowledge of: County policies and procedures; general office practices and procedures; business English, spelling, punctuation, and grammatical usage.

Skilled in: The use of the English language, including spelling, punctuation and grammar; the preparation of documents and reports; operating various office equipment and word processing; creating and maintaining files; taking and recording notes; meeting and dealing effectively and tactfully with public inquiries and problems; establishing and maintaining effective working relationships with employees, other agencies and the public; prioritizing work assignments to meet time constraints; maintaining confidentiality; communicating clearly and concisely, both verbally and in writing.

Ability to: Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment; read, write, research, synthesizes data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 – 25 lbs.

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment.