Associate Director, Global Congress Excellence, Congress Engagement

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Position Summary

This is a high-profile position within the Immunology and Neuroscience with a focus on KarXT.  This position will support Global Congress Excellence Strategy by Leading Tier 1 and 2 Congresses for Thought Leader Encounters (TLEs) including pre-planning, alignment, recruitment, execution, and post TLE deliverables.  Work collaboratively across the matrix team and develop/communicate pre/post briefs, leadership updates, including Congress Sessions and social listening.

Key Responsibilities

• Lead Tier 1 and 2 congresses Thought Leaders Encounters (TLEs) including Pre-planning, alignment, recruitment, scheduling, execution, and post TLE -deliverables.

  • Strategic Collaboration: Collaborate with cross-functional teams including Marketing, Medical Affairs, Sales, and Clinical Development to develop and execute thought leader engagement plans that align with various business objectives.

  • Insights: Support the gathering and communicating valuable insights, competitive intelligence, and emerging trends to internal stakeholders to leverage this information to inform strategic decision-making.

• TLEs vendor management.

• Support Global Congress Excellence Strategy Lead with Pre/Post briefs and Leadership updates, including Congress Sessions prioritization and social listening focus.

• Work on multiple congresses simultaneously, requiring high multi-tasking skills.

Collaborate and support as needed the Senior Manager, GCE, Congress Engagement for the following activities related to booth management:

• booth vendor briefs, production and execution of congress content and all materials, adhering to core brand strategy, scientific/congress narrative, messaging, and guidelines.

• cross-functional booth planning team meetings for Tier 1 and 2 congresses, to achieve consensus among cross functional team members regarding content and develop timelines.

• Development of booth materials (panels, interactives, print etc.).

• Execution of the booth design/flow, structure, messaging, visual/interactive elements, distribution materials, and on-site exhibit operations.

• Booth staffing schedule and booth training.

• Onsite booth familiarization walkthrough.

• Budget Management: Review and approve all vendor budget estimates, contracts and SOWs, PO generation, invoice approval with reconciliation.

• Responsible for ensuring BMS improves Congress effectiveness and efficiency while also driving innovative solutions for improving the overall customer experience at Congresses.

• Provide input into and be held accountable for BMS Congress standards.

• Familiar with compliance and legal WW, and local departments to ensure each event is delivered in full accordance with laws and regulations.

• Travel to assigned congresses in collaboration with Senior Manager, GCE, Congress Engagement.

• Model BMS behaviors and reinforces such behaviors at all levels in the organization.

Qualifications & Experience

• 5+ years Pharmaceutical Marketing and/or Medical Affairs experience preferred.

• Strong strategic thinking, communication, and negotiation skills.

• Demonstrate complex project planning and management skills with strict adherence to timelines.

• Proven strength at communicating effectively across global audience.

• Demonstrate Innovation mindset (simplification - doing things better, faster and more cost effectively).

• Knowledge of international healthcare customers, stakeholders and influence