Sr Administrative Assistant

It’s a great time to join AAA The Auto Club Group! 

JOIN THE TEAM COMMITTED TO DRIVING YOUR CAREER FORWARD

Job Type:

Full time

 

Exempt/Non Exempt:

 

Hourly

Job Description:

 

Position Description

Primary Duties and Responsibilities (details of the basic job functions):

Performs advanced administrative duties requiring a thorough knowledge of practices and procedures of the functions assigned as well as organization policy and procedures.  Assists in budget preparation, gathers information for reports, identifies and resolves personnel matters within department.  Identifies and abstracts pertinent information from publications, correspondence and reports.  Compiles data and prepares various reports, spreadsheets, correspondence, charts and graphs using various PC applications (e.g., Word, Excel, Access, etc.).  Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy and creates correspondence from notes and general verbal instructions.

Maintains manager’s calendar and makes appointments as instructed; arranges travel reservations and accommodations.  Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings.  Screens telephone and personal calls to determine which executive subordinate office can handle particular item.  Schedules appointments subject to manager’s approval, maintains departmental records and handles special projects as assigned.

Supervisory Responsibilities (briefly describe, if applicable, or indicate None):

None

Required Qualifications (these are the minimum requirements to qualify)

Education (include minimum education and any licensing/certifications):

High School diploma or equivalent.

Experience:

• Extensive P.C. software application experience (Microsoft Word, Excel, Access, PowerPoint, etc.)
• Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities
• establishing and maintaining files
• formatting and preparing memos, letters, tables and reports
• communicating effectively with others in a work environment
• maintaining records and budget
• composing correspondence and reports
• researching and abstracting information
• summarizing statistical information
• compiling and editing submitted information
• performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages

Knowledge and Skills:

• Strong spelling and grammatical skills
• Knowledge of telephone etiquette and procedures
• 40 w.p.m. accurate typing

Preferred Qualifications

• College level coursework.
• Financial savvy to assist with budget tasks such as variance review and explanation as well as travel expense reconciliation.
• Creativity to work with various graphics applications/software and aptitude to learn new tools.
• Organizational skills for large-scale event coordination like the IT Town Halls (invitation creation, distribution, catering, facilities details, etc.).
• Technical awareness (be able to glean the crucial information from team meetings even without a clear understanding of the subject matter).
• High level of confidentiality required.

Experience:

Knowledge and Skills:

50/60 w.p.m. accurate typing

How you will benefit:

• Sr. Administrative Assistant will earn a competitive salary of $24-$33 an hour with annual bonus potential based on performance.
• Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include:
  • 401k Match
  • Medical
  • Dental
  • Vision
  • PTO
  • Paid Holidays
  • Tuition Reimbursement

Work Environment

This position is a hybrid role, reporting to the Dearborn, Michigan Administrative Office Building as instructed by management.  

Candidates should be within a commutable distance to the ACG Administrative Office Building located at: 1 Auto Club Drive, Dearborn, Michigan 48126.

Important Note:

ACG’s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compens