Administrative Assistant II - Campus Events

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Position Summary

Under direct supervision, responsibilities include, but are not limited to:

• Perform a broad variety of Administrative Assistant support duties to include maintaining records, files, event orders, composing and editing correspondence and data entry information into reports and spreadsheets. 

• Provide receptionist duties such as answering the phones, assisting callers, taking and delivering messages to staff members that can assist and if necessary, transfer caller to the appropriate department.

• Set up and prepare documents for meetings, taking and distributing minutes for review.

• Responsible for copying and distributing information to department members as necessary.

• Also responsible for receiving, sorting, attaching documentation as warranted and distributing to appropriate staff.

• Exhibits the ability to take care of correspondence that does not need to be referred.

• Assist the Program Officer in reviewing and preparing applications for event requirements.

• Maintain financial responsibility for purchasing office supplies, event supplies purchased using the P-Card and ensuring that the appropriate codes have been assigned.

• Utilizing Workday to complete the appropriate forms to process Registration Fees, course fees, etc. requested by the Program Officer and Events Director.

• Receive, review, code and process a variety of clerical accounting documents to include invoices, claims, billing forms and other program materials as requested.

• Coordinate with the Program Officer utilizing 25Live System to ensure room assignments have been made, contact designated departments to coordinate event schedules, supplies needed and confirm their involvement and tasks for successful event completion.

• Notify Program Officer and/or Event Director of any requested changes and the outcome of the changes. Utilizing TMA, process work orders for any assistance needed from other CSN departments.

• Process work orders to accommodate event requests.

• Prepare and maintain inventory of the Department’s office supplies, equipment and maintain documentation and record keeping of inventory tags.

• Perform periodic physical inventory to reconcile agency records with the State Purchasing Department Fiscal Inventory.

• Complete the appropriate forms for submittal to Purchasing when disposing of equipment no longer being utilized.

• Annually submit reminders to Events Director of upcoming Personnel Evaluations.

• Provide supplemental documentation or forms upon request.

• Provide reports to the Events Director of any upcoming staff development courses that are needed for Department staff.

Required Qu