WHERE PASSION + PURPOSE ALIGN

We are the curious. Problem solvers. Driven to unlock the potential in every system.  Across five countries are 1,100 engineers, designers, and consultants collaborating to elevate the human experience, create more resilient communities, and protect the health of the planet. We transform the built environment by creating dynamic solutions — living systems — that are smart, resilient, and connected.

At Introba, this is why we show up every day. To use our curiosity for good.  To inspire change. To empower changemakers

Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought leadership, we deliver sustainable and forward-thinking solutions to the most complex design challenges facing the world’s leading clients and partners.

Job Summary

As a Medical Equipment Procurement Manager, you will be responsible for the management for the equipment procurement on assigned projects on a range of activities from quoting and bidding to ordering and tracking. Candidate will have oversite of all project related procurement activities and coordinating with project team to support and deliver these projects. You will lead the progress of procurement on projects to be timely and accurate for successful project deployments. Working alongside project managers and equipment planners, you will be accountable for all procurement aspects of projects to aligned and follow both client and internal Introba standards.

Responsibilities & Qualifications

Duties & Responsibilities

Procurement:

• Oversee the entire procurement process on multiple projects.
• Present procurement kick-off meetings for clients and lead ongoing procurement meetings throughout the projects.
• Gain an understanding of the client’s current purchase process and how we can use best practices to assist them to meet project expectations.
• Assist in building the procurement schedule and taking ownership to make sure the entire team (Planner, Procurement, Logistics) stays on schedule to meet project deadlines. 
• Provide leadership and coordinate activities for all facets of the process from RFP/quotes to tracking and expediting orders. 
• Participate in and/or lead equipment sign-off meetings.  
• Prepare RFP documents to include equipment specifications, T&C’s, contract language, service level agreements and warranty language.
• Review and respond to vendor RFI’s.
• Analyze RFP’s/quotes to confirm necessary specifications are met or identify alternate vendors. 
• Participation in coordinating final T&C’s with the client. 
• Participate in and/or lead final pricing negotiations.  
• Manage or attend vendor bid presentations or coordination for vendor equipment trials. 
• Coordinate any changes of purchased versus planned equipment items with project manager, architect and engineer for medical, electrical and plumbing issues. 
• Develop purchase requisitions/orders or enter into client database/software as requested in our contract. 
• Provide recommendations to achieve project objectives. 
• Control or assist the Project Manager in reporting client budgets and flagging issues to the internal project team. 
• Provide regular reports to the Owner summarizing current project status with regard to purchases and costs.
• Manage and review coordinator work as needed. 
• Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary   
• Provide project close-out documents at completion 

Planning:

• Participate in early Architecturally Significant Equipment (ASE) RFPs.

BIM:

• Proficiency to review medical equipment drawings to identify procurement related items such as refrigerator door swings

Installation:

• Coordinate with the Logistics team for installation needs, ensuring all install documentation is provided as well as assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable 

Business Development:

• Assists in preparation of project proposals and attends meetings as a project representative, working to establish positive client relationships.

Travel:

• Travels to project sites to support responsibilities as needed.

Professional De