Executive Assistant

This is a remote position.

Schedule

Key Responsibilities:

• Global Screenings Management:
  

  • Coordinate and manage the logistics of global film screenings, including scheduling, venue booking, and communication with local organizers.
    
  • Oversee the distribution of promotional materials and ensure smooth execution of events.
    
  • Monitor and report on the success of screenings, collecting feedback and data for continuous improvement.
    

• Bookkeeping and Financial Management:
  

  • Handle day-to-day bookkeeping tasks, including tracking expenses, processing invoices, and managing budgets.
    
  • Assist with financial reporting, ensuring accuracy and timeliness of all financial data.
    
  • Support fundraising efforts by maintaining records of investor contributions and tracking the progress of funding goals.
    

• Administrative Support:
  

  • Manage the executive’s calendar, scheduling meetings, calls, and travel arrangements.
    
  • Prepare and draft emails, reports, and presentations as needed.
    
  • Assist with special projects, including the launch of new initiatives, by coordinating tasks and tracking progress.
    

• Communication and Coordination:
  

  • Act as a liaison between the executive and various stakeholders, including investors, partners, and team members.
    
  • Maintain clear and efficient communication channels to ensure all parties are informed and aligned.
    

Requirements

• Proven experience as an executive assistant, office manager, or in a similar role.
  
• Strong organizational and multitasking skills, with the ability to manage global projects.
  
• Experience with bookkeeping and financial management.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite and project management tools.
  
• Ability to work independently and take initiative in a remote work environment.
  

Preferred:

• Experience in the film industry or event management.
  
• Familiarity with fundraising and investor relations.
  

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job