Executive Assistant

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. 

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities. 

Together, there’s no stopping you!

Job Title:

Executive Assistant

Job Description:

Summary:

Under the direct supervision of the senior vice president this position provides administrative support for the Specialized Lending and Deposit teams in the department.

Essential Duties and Responsibilities:

• Perform duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

• Answer routine and non-routine correspondence and assembles highly confidential and sensitive information.

• Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommend solutions and change in office practices or procedures.

• Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department. 

• Create and develop visual presentations for the team.

• Establish, develop, maintain and update filing system for the executive vice president and the department. Accesses information from files when needed.

• Establish develop, maintain and update library of trade journals and magazines.

• Organize and prioritize large volumes of information.

• Sort and distribute mail.

• Draft written response or replies by phone or e-mail when necessary.

• Respond to regularly occurring requests for information

• Take messages or fields/answers all routine and non-routine questions.

• Work in cooperation with other assistants to cover other departments.

• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior executive vice presidents and chiefs.

• Handle confidential and non-routine information and explains policies when necessary.

• Work independently and within a team on special nonrecurring and ongoing projects.

• Act as project manager for special projects, at the request of the executive vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

• Coordinates division of workload with the administrative assistant in community relations.

• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

• Proofread copy for spelling, grammar and layout, making appropriate changes.

• Responsible for accuracy and clarity of final copy.

• Support the department activities including: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.

Qualifications:

• Excellent Customer Service Skills

• Basic math and computer skills

• Team-oriented, possess a positive attitude and work well with others

• Excellent interpersonal and customer service skills

• Ability to prioritize; handle multiple tasks; and work independently

• Strong organizational skills and detail-oriented with high degree of accuracy

• Strong written and oral communication skills

• Strong math and problem solving skills

• Must maintain confidentiality of client transactions and bank records