Jobs and Careers

Administrative Assistants

Salt Lake City, United Statesfull_timeVerifiedPosted 23 Jun 2026

💰 $42,000/yr($20,000/yr – $42,000/yr)

About the role

Details

Open Date 06/23/2026 Requisition Number PRN45432B Job Title Administrative Assistants Working Title Administrative Assistant II - Pathology Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday – Friday, 8am – 5pm. A hybrid telework schedule may be available if supported by operational needs after a training period.

VP Area U of U Health - Academics Department 00247 - Pathology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 10.92 - 21.81 Close Date 09/23/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Provides complex administrative support for faculty members of the Department of Pathology Division of Anatomic Pathology & Molecular Oncology. https://medicine.utah.edu/pathology/anatomic-pathology

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Administrative Assistant II | Job Code S22732 | Job Level S2 | Grade S14

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Requires at least 1 year of related work experience.

KEY RESPONSIBILITIES

Provides administrative support to clinical faculty and department management by managing calendars, coordinating meetings and conferences, maintaining and ordering office supplies.
Works harmoniously with technical laboratory personnel to support daily clinical operations.
Schedules, plans and coordinates meeting and catering.
Requests pathology slides for conferences.
Assists with provider credentialing, manuscripts, and IRBs.
Travel arrangements and reimbursements for faculty.
Data entry of purchasing transactions and provide information of financial management reports.
Collects, organizes and analyzes data for specialized reports.
Assists with inventory and maintenance requests of lab equipment (microscopes and accessories).
Website updates on profiles and curriculum vitae on University CV System.
Purchasing and reallocation of funds to department accounts.
Correspondence, assist with PowerPoint presentation preparation, and other projects necessary to support faculty and staff.
Assists with onboarding/termination of faculty and GME Trainees.
Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Intermediate skills in Outlook, Excel and Word preferred. Experience with Cerner Millennium, Peoplesoft, University of Utah financial systems (Concur, Ushop, FMS), QGenda, Sharepoint, and MBM system helpful but not required.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please c