Accounts Payable Specialist

Job DetailsJob Location: SA - SAN ANTONIO, TX 78247Position Type: Full TimeJob Shift: Any 

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial records, and support month-end and audit activities.

Key Responsibilities

Process high-volume vendor invoices accurately and in accordance with company policies
Verify invoice details including pricing, approvals, and proper coding to the general ledger
Match invoices with purchase orders and receiving documentation (2-way/3-way matching)
Prepare and process weekly or bi-weekly payment runs (checks, ACH, wire transfers)
Reconcile vendor statements and resolve discrepancies or payment issues
Respond to vendor inquiries in a timely and professional manner
Process employee expense reports and ensure compliance with company policies
Maintain organized and accurate accounts payable records and documentation
Assist with month-end close activities, including accruals and reconciliations
Support internal and external audits by providing required documentation
Identify opportunities to improve AP processes and efficiencies
Qualifications 

Required Qualifications

1+ years of accounts payable or general accounting experience
Strong understanding of accounting principles and AP best practices
Experience with accounting or ERP systems (e.g., SAP, Oracle).  COINS software experience is highly preferred
Proficiency in Microsoft Excel and other MS Office applications
High attention to detail and accuracy
Strong organizational and time-management skills

Experience in a high-volume or multi-entity AP environment
Familiarity with electronic invoicing and payment platforms
Prior experience supporting audits
Knowledge of sales/use tax or 1099 reporting

Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Strong problem-solving skills
Ability to manage multiple priorities and meet deadlines
Commitment to confidentiality and ethical financial practices