The Table Event Assistant

Providing essential services to field staff and volunteers. Offering this support frees field staff for direct ministry with kids, optimizes financial contributions, and ensures careful stewardship of the mission's assets (both tangible and intangible).

Young Life requires​ all employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Essential Functions and Responsibilities

• Greet guests, volunteers, and ministry partners with warmth and hospitality, reflecting Young Life’s values
• Answer and direct incoming phone calls and take messages as needed
• Maintain organized files and databases, including donor and volunteer records
• Prepare routine correspondence, memos, and reports
• Schedule meetings, manage calendars, and ministry-related events as directed
• Perform basic data entry and maintain simple databases or spreadsheets
• Support staff with basic clerical tasks such as photocopying, filing, and scanning
• Assist with hospitality duties for staff and volunteer meetings (e.g., coffee, snacks, setup)
• Handle incoming and outgoing mail, including donations and other ministry correspondence
• Maintain confidentiality, especially regarding donor information and prayer requests
• Order and inventory office and ministry supplies
• Provide general support to staff, committee members, and volunteers as needed
• Uphold and represent Young Life’s mission, vision and values in all interactions
• Follow established policies and procedures
• Learn and use basic office software and Young Life tools and databases
• Complete assigned tasks with supervision and attention to detail

Education/Experience:

• High School Diploma and 1 years of relevant experience, or equivalent combination of education and experience.

Job Specific Working Conditions:

We are seeking a highly organized, detail-oriented, and proactive Event Assistant to support the planning and execution of The Table 2025, Young Life’s largest major donor event. This high-impact gathering will take place in Colorado Springs, CO, in September 2025. This role is required to be in-person from September 1-16, 2025 at Young Life’s office in Colorado Springs and also be on-site for all days of the event from September 16-23, 2025. This hourly, non-exempt position will be in effect from July 1 through October 31, 2025, as the assistant to the Event Manager. This role will be integral to bringing vision to reality and ensuring all details are accounted for. This hands-on, fast-paced, and highly collaborative position is ideal for someone who thrives in logistics, guest services, and administration and who demonstrates care and accuracy across tasks while bringing professionalism, grace, and excellence to all projects.