Associate Director, Congress Operations (hybrid)

Job Description

General Summary:

The Associate Director, Congress Operations will provide strategic direction and oversee the development and execution of congress medical booths for multiple disease areas. The Associate Director will be responsible for establishing and implementing the booth execution framework. This role will ensure consistency across disease areas, foster economic stewardship, develop annual metrics reports, implement learnings and best practices for booth planning and execution at Vertex, and stay abreast of industry trends in congress exhibition booths.  This role also includes people management responsibilities.

Key Duties and Responsibilities:

• Oversee the development and execution of medical booths, budget tracking, project management and the team of booth project managers that support each congress
• Works with cross-functional partners across Vertex and within Medical Affairs and leads the development of booth planning processes and templates
• Leads a team of booth project managers
• Works with the Congress Operations Team to ensure consistency in planning approaches across congresses/diseases
• Partners internally to ensure appropriate cross-training for all Congress staff and congress coverage plans
• Manages booth vendor relationships
• Serves as the lead booth project manager for select medical booths
• May take on additional congress planning and execution responsibilities
• Provides training and onboarding duties to new and existing team members
• As a people manager within the organization, may have financial accountabilities and human resource responsibilities for assigned staff

Knowledge and Skills:

• Experience in medical booth planning and execution
• Experience in people management
• Ability to work independently and collaboratively with multiple internal functions and external stakeholders
• Project management experience
• Experience with congress planning and execution

Education and Experience:

• Bachelor’s degree required
• Typically requires 8 years of work experience and 2 years of supervisory/management experience, or the equivalent combination of education and experience

Pay Range:

$0 - $0

Disclosure Statement:

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations.  From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as: 
1.    Hybrid: work remotely up to two days per week; or select
2.    On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. 
 

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential f