Administrative Program Coordinator - Physics
The University of Texas at AustinAbout the role
Job Posting Title:
Administrative Program Coordinator - Physics----
Hiring Department:
Department of Physics----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
Job Details:
General Notes
The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.
The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.
The university offers an impressive benefits package including:
Employer paid health insurance (employee premiums covered at 100%; spouse and family premiums at 50%)
Dental, vision, life and disability insurance options
Paid vacation and sick leave
Paid holidays
Retirement plan
For more details, please see: Prospective Employee Benefits and My Total Rewards.
Job Description
The Department of Physics is looking for an Administrative Professional to help run the departmental office for the Department of Physics at The University of Texas at Austin.
The Administrative Program Coordinator supports daily activities in the department office as well as supporting long-term goals of the Department Chair and Director. This position is responsible for the daily operations of the Physics Department central office.
Responsibilities
Office Management: Coordinates with the Director to oversee the daily administrative operations of the Department of Physics central office. Ensures office supplies and meeting rooms are fully stocked and prepared for meetings. Monitor copier room and department mail room to keep supplies fully stocked and equipment in working order. Submit tech tickets as needed for copiers. Support events manager as needed for small events or meetings held in the central department office.
Student Worker Management: Oversees the hiring process for student workers, including job postings, interviewing, and on-boarding with the HR team. Manages the scheduling, time sheets, and performance evaluation of student workers. Works with the Director to address any issues related to student worker performance or attendance. Provides necessary training and ensures compliance with university policies. Maintains accurate records of student worker hours and coordinate with payroll for timely payment.
Faculty Operations: Assists the Director with Faculty Annual Reports. Supports HR team in annual promotion and comprehensive review processes as needed. Serve as the department contact for Quest to assist faculty in requesting exam printing and receiving exams in the department office. Assist faculty in shipping materials out of the office. This includes monitoring for hazardous materials and working with EHS to ship those items safely.
Website and Communication: Make requested updates to the website for the Physics Department. Monitor shared mailboxes that faculty, staff, and students use to request updates to websites. Manage membership to department list serves. Send out regular notices to department list serves for upcoming events. Send out announcements as needed.
Mail Room: Receive incoming packages and record in package log. Keep package log updated daily. Assist faculty, staff, and students with any outgoing shipments using e-ship global or other approved University shipping services. Work with EHS as ne
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