Administrative Assistant II - The Friedman Brain Institute

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

• Coordinates laboratory operations by maintaining glassware inventory, arranging washing and sterilization, and ensuring laboratory support areas remain organized and functional.
• Assists with routine laboratory maintenance by coordinating equipment repairs, submitting engineering work requests, and monitoring the status of facility-related issues.
• Processes purchase requisitions and orders for laboratory supplies, equipment, and maintenance services; monitors inventory levels and replenishes supplies as needed.
• Coordinates vendor services, including laundry services for lab coats and environmental disposal of laboratory equipment.
• Receives, sorts, and distributes departmental mail and packages; monitors deliveries of laboratory supplies, including dry ice.
• Assists with maintaining laboratory safety and compliance by monitoring shared laboratory spaces and supporting Environmental Health & Safety requirements, including safety equipment and biohazard disposal procedures.
• Monitors shared laboratory equipment and storage units, including freezers and temperature monitoring systems, and reports issues requiring attention.
• Maintains departmental inventory records, including asset tagging and tracking of laboratory equipment.
• Provides cross-coverage for laboratory support functions, including glassware services and routine monitoring of laboratory resources, as needed.
• Serves as a liaison with Engineering, Environmental Health & Safety, Purchasing, vendors, and other institutional departments to coordinate operational and maintenance needs.
• Investigates and helps resolve routine operational issues affecting laboratory and departmental operations.
• Performs other administrative and operational support duties as assigned.

• Associates degree or equivalent combination of experience (Bachelors preferred).
• 4+ years related administrative or business experience

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City,