Business Operations Manager

Posting Number S06749P Position Title Business Operations Manager Department Division of Student Success Location Arlington Position Status Full-time Work Schedule Salary Salary is commensurate based on qualifications and relevant experience up to $80,000. Pay Basis Monthly Job Summary Essential Duties and Responsibilities

• Reconcile the monthly Statement of Accounts; review the business unit’s expenditures, budget transfers, interdepartmental transfers and accounting corrections.
• Manage, train and supervise accounting and administrative staff; monitor workflow, review and evaluate financial and accounting procedures; oversee timekeeping transactions.
• Design and manage an effective and efficient system of internal controls and produce reliable and accurate financial information which comply with university regulations, policies and procedures.
  
  

• Assist departments in the business unit with the annual budget preparation, implementation, monitoring and analysis.
• Prepare monthly itemized reports for programs as requested. Track all budget changes, transfers and corrections; enter and reconcile all budget entries in Hyperion.
• Prepare budget variance reports for the business units; coordinate budget transfer requests for the business unit and the Budget Office as needed.

• Human Resources – Oversee and coordinate all functions related to the hiring of staff and faculty.
• Grant and Contract Administration – Assist the faculty and departments with grant and contract administration. Review and approve pre-award and post-award financial transactions including budget set-up, budget transfers, personnel assignments, grant invoices and grant close out.
• Scholarships – Serve as the administrator for the business unit’s scholarship program. Train reviewers and coordinate offers with scholarship chairs. Oversee scholarship distributions and tuition award distribution forms and reports.
• Financial Reporting – Prepare special financial reports as requested for the Vice Provost, department directors and University administrators.
• Office Management – Oversees, evaluates and updates the business unit’s operating policies and procedures to promote efficient functioning of the department.
• Ensure administrative support staff have necessary professional development and training. Special projects.
• Other Duties as Assigned

Minimum Qualifications

• Bachelor’s degree in accounting, business, finance or related field and four (4) years of experience managing budgets and fiscal affairs for a University or non-profit organization or eight (8) years of an equivalent combination of education and experience.

Preferred Qualifications

• Advanced knowledge of accounting procedures, fund accounting, internal controls, Human resources, budget preparation and budget administration.
• Advanced knowledge of Peoplesoft.

Knowledge, Skills and Abilities

• Strong supervisory, management and interpersonal skills.
• Strong organizational and communication skills.
• Skilled in the use of all components of Microsoft Office and PeopleSoft.
• Must be detail oriented and able to work under stressful situations in order to meet deadlines.

Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA CBC Requirement