Accounts Receivable Specialist

Description

Job Title: Accounts Receivable Specialist

Reports To: Controller

Location: Tempe, AZ (On-Site)

Job Overview

As the Accounts Receivable Specialist, you will report directly to the Accounting Manager and be responsible for tasks such as preparing customer invoices and credit memos, processing payments, preparing customer statements and collection letters, and resolving billing discrepancies. As an integral part of the finance team, you will contribute significantly to the accuracy of our customer accounts and play a key role in advancing the company's financial objectives.

Requirements

Key Responsibilities and Duties

• Generate and process customer invoices and credit memos
• Handle customer payments efficiently and accurately
• Distribute monthly statements of account to customers
• Proactively review and analyze customer aging reports, ensuring timely collection and reducing delinquencies
• Contribute to the development of policies and procedures aligned with business objectives
• Assist with period-end closing procedures
• Collaborate on various projects to support the company's growth
• Engage with customers to resolve discrepancies and provide effective solutions
• Manage customer relationships by working with the sales and customer service teams to address billing inquiries
• Other duties as assigned

Required Skills/Abilities

• Strong understanding of the invoicing and collection process
• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing
• Eagerness to learn, self-motivated, and able to work collaboratively
• Effective multitasking, prioritization, and time management skills
• Proficient with Microsoft Office; experience with QuickBooks and Great Plains is a plus
• Familiarity with CRM systems

Education and Experience

• Bachelor’s degree in accounting or finance preferred or equivalent combination of education and experience 
• Minimum two years of relevant professional work experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.