Senior Project Coordinator

Location: Onsite in Beaver Dam, WI

Employment Status: Full-Time

Compensation: $70,000 – $90,000 Annually + Bonus Eligibility

Travel: Up to 25% (as needed)

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

• Employee Success – investing in our people and their growth
• Customer Success – delivering reliable, high-quality solutions
• Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The Senior Project Coordinator provides experienced project controls, coordination, and administrative support to Project Executives, Project Managers, and project teams to help Thermo Systems deliver projects predictably through a Stage-Gate delivery model. This role supports larger, more complex, or multiple concurrent projects and is accountable for maintaining project documentation, reporting cadence, Gate readiness, action tracking, and project controls discipline with limited direction.

The Senior Project Coordinator is a key coordination hub across Engineering, Procurement, Field/Construction, subcontractors, vendors, customers, and PMO stakeholders. This role helps ensure project teams operate with clear follow-through, consistent documentation, timely reporting, and disciplined use of Thermo Systems' PMO standards and ways of working.

What You’ll Do

Stage-Gate Support and Artifact Management:

• Lead coordination of Thermo Systems Stage-Gate artifacts, checklists, approval records, and supporting documentation for assigned projects or programs.
• Maintain Gate readiness trackers, identify gaps or dependencies, and escalate items that could delay timely Gate decisions.
• Ensure project files are complete, current, audit-ready, and organized with appropriate version control and configuration management.
• Reinforce consistent use of PMO standards, including expected artifact quality, submission timing, and documentation discipline.

Project Coordination and Communications:

• Lead recurring internal and customer coordination routines, including agendas, meeting materials, minutes, decision logs, action items, and follow-ups.
• Serve as a primary day-to-day coordination point across En