Administrative Assistant II - Planning & Environmental Affairs

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:  

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate our Culture

Here, you’ll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, provides stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Hybrid Work Schedule: We offer a flexible telecommuting schedule, with the opportunity to work remotely.
• Salary: The hiring salary for the Administrative Assistant II is starting at $57,800 annually. The full pay range for the Administrative Assistant II is $49,402 to $79,042 annually.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), annual employer funded Lifestyle Spending Account which you can use to invest in your personal development and growth activities, parental and childcare benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan, 457 defined contribution plan, and more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: November 5, 2024, applications will be reviewed after this date.

About the Job:

The Planning and Environmental department is looking for a skilled and knowledgeable Administrative Assistant II with a strong attention to detail to provide excellent administrative support.

The ideal candidate will have strong organizational and multitasking skills with a proven ability to work with diverse groups. They will have a keen eye for detail and will have a solid understanding of processing contractual requests.

What You’ll Do:

• Collaborate with cross-functional teams to manage the processing of invoices, ensuring compliance with contract provisions and budgets through thorough accounts reconciliation.
• Assist in the planning and execution of project lifecycles, including the development of scopes of work, cost estimates, bid packages, project schedules, and closeout processes.
• Proofread and check all materials, reports, and documents for accuracy, completeness, and adherence to organizational standards and policies.
• Track and process all incoming and outgoing project documents, including submittals, requests for information, and change orders; ensure timely routing and signature.
• Manage departmental records systematically, organizing, storing, and retrieving physical and digital documents in compliance with policy.
• Prepare technical reports, memoranda, and correspondence; develop materials for meetings and act as a liaison with consultants, contractors, and outside agencies to ensure compliance with construction standards.
• Coordinate meetings, prepare meeting announcements and take detailed notes for distribution, and other duties as assigned.

The Skills We Are Looking For:

1. Time Management – Prioritize assignments deadlines and balance multiple priorities and complete assignments within expected time. Identifies and implements available tools, techniques, and behaviors necessary to support change efforts that require the adoption and realization of change to achieve business outcomes and initiatives on time; adapts to evolving situations and effectively addresses resistances and concerns.

2. Relationship & Interpersonal Skills –