Administrator, Capital Projects

About the Metropolitan Museum of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. 

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. 

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

As the Administrator for Capital Projects, you will provide administrative support to the Vice President. Utilizing high emotional intelligence and communication skills, you will act as a liaison for both internal and external stakeholders including Trustees, donors, NYC government leadership including commissioners, elected officials, and community organizations. You will build constructive relationships with all levels of museum staff, senior leaders, and department heads. You will build trust with artists, special interest groups, and external professionals in representing the Capital Projects team.

PRIMARY RESPONSIBILITIES & DUTIES:

• Strategic management, oversight and support of the Vice President’s calendar, including assisting in the preparation and distribution of materials for internal and external parties

• Provide support for Buildings Committee, meetings, presentations, events and programs by assisting with agendas, presentation decks, talking points, and other documents as needed; manage all logistical details

• Assist with departmental scheduling, prepare meeting reports minutes, and assist with special departmental projects.

• Coordinate all travel arrangements, prepare detailed travel itineraries, and oversee expense reports related to travel as well as other general expenses for reimbursement

• Serve as point of contact for staff and other individuals who wish to reach the Vice President; respond to or reroute on behalf of the Vice President, when appropriate

• Draft correspondence, handle mail, and screen phone calls, Maintain an organized filing system

• Prepare and organize monthly updates and reports for the President’s and Counsel’s Office

• Assist the office manager with general office functions –phone support, escorting guests, office maintenance and supplies, etc.

• Other related duties as assigned

REQUIREMENTS & QUALIFICATIONS:

• B.A. or equivalent experience required.

• Minimum 5 to 7 years of administrative office, business, or related experience

• Excellent written and verbal communication skills and ability to work well in a complex production oriented, deadline driven department

• Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously

• Ability to proactively build strong relationships and trust with colleagues at all levels of management

• Must be able to interact and communicate effectively with all levels of staff as well as members of the Board of Trustees, VIPs,  City Agencies, and other committees, visitors/associates

• Demonstrated successful project management/coordination experience

• Knowledge of software programs for managing projects, schedules, and budgets; strong quantitative skills

• Demonstrated problem-solving and analytical skills.

• Proven experience with a variety of administrative tasks including filing, answering phones, and managing an executive calendar

• Ability to operate with discretion when working with confidential information and materials

• Ability to screen and prioritize specific inquiries for