Administrator 3, Stock Plan Administration

Company Description

At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.

When you join Western Digital, you join a legacy more than 50 years in the making. Across our Western Digital®, SanDisk®, SanDisk® Professional, WD® and WD_BLACK™ brands, we have brought some of the most storied advancements in memory and data storage technology to market—and our best, most innovative work is yet to come.

From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Here’s how you can help.

Job Description

As the Administrator 3, you will assist with the day-to-day administration of the company’s stock incentive and employee stock purchase plans utilized on a global basis.  In this role, you would assist with maintaining the tools, systems, and processes for administering these plans. You will partner with key stakeholders in our Finance, Accounting, Legal, Tax and HR teams.

Our global stock administration team reports within the Securities and Corporate Governance team in Legal.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage day-to-day activities relating to the company’s stock incentive and employee stock purchase plans
• Partner with HRIS to maintain the stock database (Equity Edge Online)
• Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding)
• Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws
• Maintain the company’s intranet page for Global Stock Administration
• Maintain and update the company’s online Insider Trading Clearance Request application and related clearance processes and trading blackout windows
• Maintain and update list of insiders pursuant to the company’s insider designation policy and distribute and track acknowledgement of the related insider materials
• Prepare and distribute year-end tax statements and materials to participants
• Prepare, distribute online grant agreements and deliver timely communication to participants
• Administer the Company’s global Employee Stock Purchase Plan and all related activity (e.g., record keeping, manage enrollment activity and communication, communicate contribution changes to Payroll teams weekly, review wage codes, contribution collection, education trainings, post-purchase reporting, disposition tracking, etc.)
• Process global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams
• Manage impact on global equity pursuant to global mobility cases including participant transfers
• Perform quarterly and yearly reconciliation and audit of data sets (W-2 income records between Equity Edge Online and Payroll, ESPP contributions received, tax jurisdictions, tax withholding rates, YTD tax accrual, etc.)
• Prepare, mail and process tax-disposition surveys at year end
• Prepare year-end equity reports for international locations
• Coordinate and report 1099-MISC income for non-employees at year end
• Review equity tables for inclusion in the proxy statement
• Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings)
• Manage variety of country specific regulatory filings and compliance (e.g., Malaysia IM filings; China SAFE)
• Provide excellent customer service to equity participants in answering questions relating to RSUs and the ESPP
•  Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation

Qualifications

REQUIRED:

• 5+ years of experience in global stock administration with a global, public company including experience with restricted stock units, performance-based stock units, employee stock purchase plans
• Follows departmental and organization policies and procedures
• Requires a Bachelor’s Degree or equivalent experience
• Maintain confidentiality
• Conduct business in a professional manner with a strong sense of personal accountability

SKILLS:

• Able to work independently in a fast-paced environment
• Strong attention to detail and accuracy
• Communicate effectively, both orally and in written form
<