University of Colorado Anschutz Medical Campus

Department: School Of Medicine – Department of Biomedical Informatics

Job Title: Administrative Support Professional

Position #00826662 – Requisition #:38586

Job Summary:

The Department of Biomedical Informatics is seeking applications for an Administrative Support Professional. This full-time, University Staff position is responsible for assisting the Department Chair and Vice Chairs of the Department of Biomedical Informatics located at the University of Colorado Anschutz Medical Campus. Providing high-level, confidential support, which requires knowledgeable discretion and insightful judgment, attention to detail, grace under pressure, and the ability to multi-task, prioritize, exercise appropriate initiative, and, once acclimated will work with significant independence within the scope of the position.

This position is responsible for heavy calendar management, prioritization of daily appointments and organizing complex, time-sensitive meetings with internal and external executives/faculty members.

Leadership Support 65%: 

• Provide primary administrative and calendar management support to the Chair Vice Chair(s) and DFA in DBMI, responding to all requests in a timely manner.

• Coordinate and prioritize a high volume of meeting requests based on knowledge of relationships with various stakeholders 

• Plan and organize meetings, reserve locations, order refreshments, prepare meeting materials, and provide timely notification of meeting times, dates, or location changes.

• Records, transcribes, and distributes meeting minutes/ materials promptly.

• Provided support on travel schedule, including conference bookings, airfare, and hotel accommodations, ensuring the travel was well-organized and optimized time and trip effectiveness. And process reimbursement promptly after the conference is completed.

• Assist the leadership team with special projects and perform other related work as assigned and/or required by the nature and scope of the position.

General Administrative Support 35%:

• Provides administrative support functions, such as sorting and distributing mail, establishing and ordering office and breakroom supplies and swag, maintaining adequate inventory levels, etc.

• Provides general administrative support for Department faculty meetings, townhall, annual retreats, and other departmental events.

• Assists HR Specialist with scheduling for recruitment

• Other duties as assigned.

Work Location:

Onsite – this role is expected to work onsite in Aurora, Colorado.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefr