Administrative Support Coordinator (Administrative Support Coordinator II)

Position Summary

SDSU is seeking a highly organized and detail-oriented Administrative Support Coordinator to support the School of Communication. In this role, you’ll serve as a key administrative support partner, coordinating administrative, fiscal, and external engagement activities, supporting leadership, and ensuring smooth day-to-day operations.

Key Responsibilities

• Faculty Administrative Support and Academic Personnel Transactions: Coordinate processes regarding faculty recruitment, Retention, Tenure, and Promotion (RTP), lecturer evaluation, appointment, reappointment, separation, workload, and related recordkeeping in accordance with university policies and confidentiality requirements.
• Academic Program Support and Class Scheduling: Utilize SIMS-R, Astra, APPS Express, and related university systems to develop, maintain, and implement academic course schedules for the fall, spring, summer, and intersession terms; monitor enrollment demand, analyze course capacity, room utilization, WTU, assigned time, and instructional resource needs, and recommend operational solutions in coordination with the School Director, Enrollment Services, and other campus partners.
• Office Administration Coordination: Coordinate daily clerical and administrative support functions for the School office, establishing and maintaining procedures, and providing lead work direction, training, and guidance to support staff and student assistants.
• Budget and Fiscal Coordination: Monitor, reconcile, and track departmental, foundation, and special project fiscal activity; analyze budget data and prepare routine fiscal reports; and identify funding concerns, unusual expenditures, or variances to management.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for one day of telecommuting with onsite work in San Diego.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Department Summary

The School of Communication is one of the largest and most dynamic academic units within the College of Professional Studies and Fine Arts at San Diego State University. Through innovative teaching, impactful research, and meaningful community engagement, the School prepares students to become effective communicators, leaders, advocates, and professionals in an increasingly complex and interconnected world.

The School offers undergraduate degree programs in Communication and Health Communication and a graduate program leading to the Master of Arts in Communication Studies. Faculty are actively engaged in scholarship, creative activities, and community-based initiatives that advance understanding of communication's role in addressing social issues, promoting health and well-being, fostering civic engagement, and strengthening organizations and communities.

For more information regarding the School of Communication, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Strong written and verbal communication skills, inc