Administrative Support: Clinic

Job DetailsJob Location: Pagosa Springs Medical Center - PAGOSA SPRINGS, CO 81147Position Type: Full TimeEducation Level: High SchoolSalary Range: $18.00 - $22.38 HourlyJob Shift: DayAdministrative Support – Rural Health Clinic (RHC)

Department: Rural Health Clinic
Status: Full-Time | 1.0 FTE | 40 hours per week
FLSA Status: Non-Exempt
Reports To: Director – Clinic
Location: Pagosa Springs Medical Center – Pagosa Springs, Colorado


Position Summary

Pagosa Springs Medical Center (PSMC) is seeking a highly organized and dependable Administrative Support professional to assist the Rural Health Clinic (RHC) administrative team.

 

This position provides administrative coordination, scheduling support, data tracking, and general clerical assistance to ensure smooth daily operations within the clinic. The role requires strong organizational skills, attention to detail, and the ability to adapt in a fast-paced healthcare environment with frequent interruptions.

 

The Administrative Support team member works closely with clinic leadership, providers, and staff while maintaining a high level of confidentiality and professionalism.


Key Responsibilities

Administrative & Scheduling Support


Schedule and coordinate department meetings and appointments
Prepare meeting agendas, minutes, and distribute materials to participants
Coordinate schedules for clinic leadership and providers
Organize meetings with administrative teams, leadership, and visiting providers
Monitor team schedules to ensure appointments and meetings are attended


Clinic Operations Support


Answer and direct incoming calls using a multi-line phone system
Collect and distribute clinic mail
Perform general clerical duties to support administrative operations
Schedule interviews for potential new hires and assist with hiring processes
Assist with clinic projects, initiatives, and special events


Data Tracking & Reporting


Collect and compile clinic performance and statistical data
Track provider productivity and administrative hours
Monitor staff overtime reporting
Perform data entry and verification related to clinic charging processes
Monitor worklists and reconcile encounter charges
Generate reports using data from multiple sources


Scheduling & Administrative Coordination


Assist with building and maintaining provider schedules
Audit clinic schedules for accuracy and notify appropriate staff of discrepancies
Monitor provider timecards and prepare payroll documentation
Track provider PTO and scheduling changes
Monitor and assign tasks on the clinic reschedule list


Additional Responsibilities


Maintain strict confidentiality of clinic and patient information
Support clinic and community initiatives
Assist with department inventory processes
Monitor messages and communications through clinic systems
Cross-train to support Patient Services Representative functions



Join a Hospital That Feels Like Family – In a Town That Feels Like Home 

Pagosa Springs Medical Center is an award-winning, independent Critical Access Hospital serving the residents and visitors of Archuleta County and the surrounding region. As a modern rural hospital, PSMC delivers exceptional emergency, primary, and specialty care supported by advanced technology, a collaborative medical staff, and a leadership team committed to quality, safety, and patient-centered service. 

 

At PSMC, you are not just a number – you are a valued team member whose contributions make a real difference. We prioritize professional growth, meaningful work, and a positive, supportive workplace culture grounded in our WISER values: Wholeness, Integrity, Stewardship, Excellence, and Respect. 

 

What you’ll find at PSMC: 


A supportive, collaborative culture where people truly care about each other 
Modern facilities and growing service lines 
Leadership that listens and invests in staff 
Opportunities to learn, grow, and advance your career 
A place where you can have direct impact on patient care and community wellness 


 

Live Where Other People Vacation  

Pagosa Springs is a mountain paradise tucked among the rugged peaks of the San Juan National Forest. Here, you can step into nature the moment you clock out:  


Relax in our world-famous hot springs 
Ski or snowboard at Wolf Creek Ski Area – “the most snow in Colorado,” just 30 minutes away 
Explore hundreds of miles of hiking, biking, and off-roading trails 
Enjoy fly fishing, rafting, or paddle boarding on pristine rivers and lakes 
Experience warm, friendly community with local festivals, live music, farmers markets, and small-town charm 


 

If you’re looking for meaningful work, work-life balance, and a community that embraces you – PSMC and Pagosa Springs are the perfect place to build your future. 
QualificationsQualifications

Education



High school dip